Hybrid Legal Administrative Assistant – Document & Calendar Pro

Xcel Energy Inc; Denver (CO); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

Dependent Care Reimbursement Account

Health Care Reimbursement Account

Health Savings Account (HSA)

Limited-Purpose FSA

Transportation Reimbursement Account

Short-term disability

Long-term disability

Employee Assistance Program

Fitness Center Reimbursement

Tuition reimbursement

Transit programs

Employee recognition program

Pension

401(k) plan

Paid time off (PTO)

Holidays

Volunteer Paid Time Off (VPTO)

Parental Leave

Job summary

Xcel Energy is seeking a Litigation/Legal Administrative Assistant to support the attorneys with a range of administrative duties, including drafting and proofreading complex documents, organizing confidential files, and coordinating communications with clients and outside counsel.

In this hybrid role, you will maintain attorney calendars, prepare travel itineraries, track time, and assist with continuing legal education reporting while handling sensitive information with discretion.

Qualifications

• High school diploma or GED required.
• Minimum 2 years’ experience as a legal assistant in a corporate law department, law firm, or government practice or equivalent education and experience.
• Legal secretarial certificate a plus.
• Knowledge of legal terminology.
• Ability to manage multiple tasks with initiative, accuracy, and a high sense of urgency; responsiveness and follow-through is critical.
• Well organized and able to prioritize work.
• Excellent grammatical, punctuation and proofreading skills; must be detail oriented.
• Advanced word processing skills including proficient knowledge of Microsoft software packages.
• Prior experience using legal specific technology such as matter management and/or document management systems a plus.

Responsibilities

• Proofreads and edits complex legal documents including contracts, briefs, forms, and court and regulatory filings; prepares correspondence and other communications.
• Organizes, updates and maintains confidential files within legal’s matter management and document management systems; calendars and tracks time sensitive dates.
• Serves as liaison between attorney and clients, outside counsel, etc.; handles administrative problems with limited supervision.
• Schedules appointments and coordinates logistics for meetings; maintains attorney calendars; prepares travel itineraries as needed.
• Assumes timekeeping responsibilities on behalf of attorneys and reports Continuing Legal Education attendance.
• Develops solutions to issues/problems and presents them to attorneys and/or other legal personnel.
• Performs other related duties as directed by attorneys and/or supervisor.

Skills

Multitasking

Organizational skills

Attention to detail

Proofreading

Microsoft Office

Education

High School Diploma

Legal secretarial certificate

Tools

Matter management software

Document management systems

Job description

Xcel Energy is seeking a Litigation/Legal Administrative Assistant to support the attorneys with a range of administrative duties, including drafting and proofreading complex documents, organizing confidential files, and coordinating communications with clients and outside counsel.

In this hybrid role, you will maintain attorney calendars, prepare travel itineraries, track time, and assist with continuing legal education reporting while handling sensitive information with discretion.