Administrative Assistant

System One, Inc.; Denver (CO); Hybride; USD 41 000 - 44 000; Plein temps

Résumé du poste

System One, Inc. is seeking an Administrative Assistant in Denver, Colorado for a 12-month contract. Hybrid work model with calendar management and meeting coordination.

The role supports leadership and cross-functional teams, handling expenses, travel, and document coordination, ensuring timely delivery of materials and accurate action-tracking. Candidates should have strong calendar management, meeting coordination, and prior experience in fast-paced environments; proficiency with Teams is a

Qualifications

• Calendar management and prioritization experience.

Responsabilités

• Manage calendars and prioritization, including resolving conflicts and protecting focus time.
• Schedule and coordinate leadership, vendor, program and cross-functional meetings.
• Prepare agendas, organize pre-reads, and ensure materials are available before meetings.
• Capture and track actions, decisions and follow-ups from key meetings.
• Coordinate recurring leadership cadences and help maintain a consolidated view of upcoming commitments and deadlines.
• Support meeting logistics, rooms, Teams links, travel and events when needed.
• Manage routine administrative tasks such as expenses, corporate-card items and other time-sensitive submissions.
• Assist with document, presentation and communication coordination, including collecting inputs and managing review cycles.
• Triage incoming requests and ensure the right items get to the right leader.
• Provide general administrative support across Customer Core and Customer Portfolio as priorities shift.

Connaissances

Calendar management

Meeting coordination

Agenda preparation

Action tracking

Travel arrangement

Document coordination

Prioritization

Customer Core and Customer Portfolio

Description du poste

Job Title: Administrative Assistant
Location: Denver, Colorado
Type: 12 month Contract
Compensation: $30.00 - $32.00/hour
Work Model: Hybrid

Responsibilities

• Manage calendars and prioritization, including resolving conflicts and protecting focus time
• Schedule and coordinate leadership, vendor, program and cross-functional meetings
• Prepare agendas, organize pre-reads, and ensure materials are available before meetings
• Capture and track actions, decisions and follow-ups from key meetings
• Coordinate recurring leadership cadences and help maintain a consolidated view of upcoming commitments and deadlines
• Support meeting logistics, rooms, Teams links, travel and events when needed
• Manage routine administrative tasks such as expenses, corporate-card items and other time-sensitive submissions
• Assist with document, presentation and communication coordination, including collecting inputs and managing review cycles
• Triage incoming requests and ensure the right items get to the right leader
• Provide general administrative support across Customer Core and Customer Portfolio as priorities shift

Requirements

• Calendar management and prioritization experience, including resolving conflicts and protecting focus time
• Experience scheduling and coordinating leadership, vendor, program and cross-functional meetings
• Ability to prepare agendas, organize pre-reads, and ensure materials are available before meetings
• Ability to capture and track actions, decisions and follow-ups from key meetings
• Experience coordinating recurring leadership cadences and maintaining a consolidated view of upcoming commitments and deadlines
• Ability to support meeting logistics, rooms, Teams links, travel and events when needed
• Experience managing routine administrative tasks such as expenses, corporate-card items and other time-sensitive submissions
• Ability to assist with document, presentation and communication coordination, including collecting inputs and managing review cycles
• Ability to triage incoming requests and ensure the right items get to the right leader
• Ability to provide general administrative support across Customer Core and Customer Portfolio as priorities shift

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #192-Precision San Antonio