Hybrid Admin Assistant | Remote/Boulder (Contract-to-Hire)

Job Store Staffing; Boulder (CO); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Job Store Staffing is seeking an Administrative Assistant for a full-time contract-to-hire role in the Boulder, CO area. Position includes remote work and on-site in Boulder, with occasional travel to Denver. Hourly pay range is $20–$25.

This 90-day temp-hire opportunity requires coordinating coaching, client meetings, and workshop materials. Responsibilities span administrative tasks, project administration, trainer coordination, elearning administration, and marketing support.

Qualifications

• Extensive administrative or executive assistant experience.
• 3-5 years office work experience.
• Proficient in Microsoft Office applications.
• Easily learns new technologies.

Responsibilities

• Schedule coaching sessions and training workshops.
• Schedule client meetings.
• Mail documents, books, and other items to clients.
• Summarize notes and workshop evaluations after a meeting or client offsite.
• Track tasks and issues within online project management system.
• Meet with client engagement team during key meetings.
• Summarize meeting notes.
• Coordinate engagement meetings and schedules with main client point of contact.
• Update project plan as necessary.
• Build relationships with team of trainers, coaches, and facilitators.
• Schedule and onboard trainers and facilitators for client engagements.
• Assist in development of client materials (participant workbooks, power point decks, etc.).
• Deliver/pickup workbook and participant materials from Kinkos/printers if needed.
• Provide onsite assistance during workshops and speaking engagements.
• Book meeting space for workshops.
• Administer DiSC access codes for client engagements.
• Administer 360 degree profiles using DiSC and other tools.
• Process requests for elearning courses.
• Utilize Ignite Insight Action Planning System to track client actions.
• Conduct training with clients on DiSC administration system (EPIC).
• Coordinate quarterly marketing efforts with Director of Communications.
• Maintain internal marketing calendar.
• Utilize Constant Contact for campaigns.
• Assist in responding to speaking RFPs.
• Coordinate logistics of speaking engagements.
• Follow-up of speaking engagements (newsletter, CRM updates).

Skills

Administrative experience

Office experience

Microsoft Office skills

Learn new technologies easily

Tools

Microsoft Office

Job description

Job Store Staffing is seeking an Administrative Assistant for a full-time contract-to-hire role in the Boulder, CO area. Position includes remote work and on-site in Boulder, with occasional travel to Denver. Hourly pay range is $20–$25.

This 90-day temp-hire opportunity requires coordinating coaching, client meetings, and workshop materials. Responsibilities span administrative tasks, project administration, trainer coordination, elearning administration, and marketing support.