Junior Executive Assistant/Receptionist

AimHire; Denver (CO); On-site; USD 33,000 - 44,000; Full time

Job summary

AimHire is seeking an Administrative Assistant for a Denver-based, on-site role (contract-to-hire) with a Monday–Friday schedule, 8:30am–5:00pm. You’ll support multiple departments, handle calendar management, travel coordination, and keep day-to-day operations running smoothly.

This role requires a high school diploma, 3+ years administrative experience, strong organization, communication, and discretion. You’ll work closely with the Executive Assistant and a broader admin team, gaining

Qualifications

• High school diploma.
• 3+ years of administrative or personal assistant experience.
• Excellent organization and attention to detail.
• Strong written and verbal communication skills.
• Solid time management and the ability to juggle multiple priorities.
• Problem-solving skills and composure in unexpected situations.
• Proficiency in Microsoft Office and general tech-savviness.
• A positive, proactive attitude and a sense of urgency.
• Adaptability and eagerness to take on a wide variety of tasks.
• Discretion with confidential information.

Responsibilities

• Calendar and scheduling for executives and teams; coordinate conference calls.
• Prepare conference rooms, stock supplies, and assist with clerical tasks.
• Greet visitors and maintain a welcoming office.
• Field requests and keep the team updated.
• Coordinate travel including flights and hotels.
• Prepare documents, conduct research, process expense reports.
• Maintain confidentiality.
• Be flexible for occasional early starts or late days.

Skills

Organization

Communication skills

Time management

Problem solving

Discretion with information

Adaptability

Positive attitude

Proactive

Tech savvy

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office

Apple products

Job description

Administrative Assistant (contract-to-hire)

Location: Denver, CO | 100% On-site

Schedule: Monday – Friday, 8:30am – 5:00pm

Compensation: $28/hourly

About The Opportunity

AimHire is partnering with a well-established, privately held Denver company to hire an Administrative Assistant. This role suits an upbeat, proactive administrative professional who enjoys variety, thrives on staying busy, and likes being the go-to person who keeps things running smoothly.

As the Administrative Assistant, you’ll support several departments. You’ll cover for absences, jump into special projects, and keep day-to-day administrative work moving. You’ll report to an Executive Assistant and work closely with the broader administrative team.

What You’ll Do

• Calendar and scheduling: Manage appointments, meetings, and events for executives and teams, and coordinate conference calls
• Office support: Prepare conference rooms for meetings, stock and order office supplies, and help colleagues with clerical tasks
• Front-line hospitality: Greet visitors and help create a polished, welcoming office experience
• Communication: Field incoming requests and keep the administrative team informed of updates and events
• Travel coordination: Book business and personal travel, including flights, hotels, and detailed itineraries
• Administrative tasks: Prepare correspondence, conduct research, manage documents and filing, process expense reports, and run occasional personal errands
• Confidentiality: Handle sensitive information with professionalism and discretion
• Flexibility: Adjust to occasional early starts or late days as business needs require

What You Bring

• High school diploma
• 3+ years of administrative or personal assistant experience
• Excellent organization and attention to detail
• Strong written and verbal communication skills
• Solid time management and the ability to juggle multiple priorities
• Problem-solving skills and composure in unexpected situations
• Proficiency in Microsoft Office and general tech-savviness
• A positive, proactive attitude and a sense of urgency
• Adaptability and eagerness to take on a wide variety of tasks
• Discretion with confidential information

Nice to Have

• Bachelor’s degree
• Proficiency with Apple products and the ability to troubleshoot basic tech issues

Why You’ll Like It

• A consistent weekday schedule with no travel required
• Exposure to multiple departments and senior leadership
• Variety in your day; no two days look the same
• A collaborative administrative team environment
• The chance to build a broad, well-rounded skill set

Physical Requirements

The role is primarily seated, with occasional lifting of office supplies up to 20 lbs and some bending, stooping, and reaching.

AimHire is an equal opportunity employer.

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