Executive Admin & Ops Support (Hybrid)

Haag Global, Inc.; Charlotte, Northern (NC, KY); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Flexible work schedule

Job summary

Salas O’Brien in Charlotte, NC is seeking an Administrative Assistant to support the Managing Principal and division across Accounting, Marketing, and Operations. The role focuses on executing priorities, ensuring clear communication, and proactively managing commitments.

Responsibilities include scheduling meetings, drafting agendas and minutes, onboarding new hires, handling travel logistics, and coordinating office operations.

Qualifications

• Currently enrolled in or recently graduated from a college program in Business Administration, or a related field.
• 3+ years of relevant work experience is required.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, SharePoint) and willingness to learn new platforms.

Responsibilities

• Assist with scheduling and coordinating meetings for executive leadership.
• Draft agendas, presentations, and meeting minutes.
• Assist with organizing and updating executive calendars and appointment tracking.
• Conduct research and compile data for reports or special projects.
• Assist with office organization and logistics, including supplies and facility needs.
• Coordinate onboarding announcements and internal communications for new hires.
• Assist with planning and scheduling candidate visits, including interview logistics.
• Support travel arrangements and related logistics for executives and visitors.
• Serve as the office Safety Liaison, completing the monthly Health & Safety Checklist.

Skills

Organization

Communication

Time management

Confidentiality

Proactive

Attention to detail

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Salas O’Brien in Charlotte, NC is seeking an Administrative Assistant to support the Managing Principal and division across Accounting, Marketing, and Operations. The role focuses on executing priorities, ensuring clear communication, and proactively managing commitments.

Responsibilities include scheduling meetings, drafting agendas and minutes, onboarding new hires, handling travel logistics, and coordinating office operations.