Hybrid Admin Assistant (Part-Time, Flexible)

Fuss & O'Neill; Providence (RI); Hybrid; USD 26,000 - 34,000; Part time

Benefits offered by this job

Schedule Flexibility

Health & Wellness

Continuous Learning

Paid Time Off

Career Advancement

Fun Team Culture

Job summary

Fuss & O'Neill is seeking a part-time Administrative Assistant to join our Providence office and provide administrative and organizational support to our project teams, office staff, and visitors. This role helps keep daily operations running smoothly through calendar and meeting coordination, proposal and presentation preparation, project documentation, correspondence, and general office support.

This hybrid role requires in-office availability during core hours of Monday through Friday, 10:00

Qualifications

• High school diploma or equivalent required.
• At least 2 years of administrative or related professional experience.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Proficiency with Microsoft Outlook for email correspondence, calendar management, and scheduling.
• Working knowledge of Microsoft Teams and virtual meeting coordination.
• Ability to create professional documents, presentations, reports, and correspondence.
• Ability to perform accurate data entry and basic internet research.
• Familiarity with A/E/C terminology or professional services environments is a plus.
• MCCPO certification is preferred.
• Ability to type at least 50 words per minute.

Responsibilities

• Scan, copy, file, format documents, and assemble binders.
• Update contact lists and maintain project documentation.
• Answer and route incoming calls and inquiries.
• Schedule internal meetings and coordinate logistics.
• Provide admin support for proposals, presentations, reports.
• Enter and maintain information in company databases.
• Maintain filing systems and manage correspondence.
• Assist with calendar management for departments and staff.
• Support onboarding activities for new employees.
• Coordinate business travel and related logistics.
• Distribute mail and prepare outgoing materials.
• Serve as contact with internal teams, clients, visitors.
• Monitor office supply inventory.
• Provide backup support to other admin staff.
• Perform other duties and special projects.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Microsoft Teams

Typing 50 wpm

Time management

Organizational skills

Communication skills

Data entry

Calendaring

Meeting coordination

Document formatting

A/E/C terminology familiarity

MCCPO certification (preferred)

Education

High school diploma or equivalent

MCCPO certification (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Fuss & O'Neill is seeking a part-time Administrative Assistant to join our Providence office and provide administrative and organizational support to our project teams, office staff, and visitors. This role helps keep daily operations running smoothly through calendar and meeting coordination, proposal and presentation preparation, project documentation, correspondence, and general office support.

This hybrid role requires in-office availability during core hours of Monday through Friday, 10:00