Hybrid Administrative Assistant - Part-Time

Trilon Group; United States; Hybrid; USD 37,000 - 43,000; Part time

Benefits offered by this job

Flexible/remote work

Paid time off

Hybrid work model

Job summary

Fuss & O’Neill, Inc. in Providence, RI, seeks an Administrative Assistant (Part Time) to support project teams, office staff and visitors.

The role focuses on calendar coordination, document prep, filing, and general office tasks, 25 hours per week, hybrid work with in-office core hours 10:00 AM–3:00 PM, Monday through Friday. The ideal candidate will be personable, organized, detail-oriented, and comfortable in a fast-paced environment, with proficiency in Word, Excel, PowerPoint and Outlook,

Qualifications

• High school diploma or equivalent required.
• At least 2 years of administrative or related professional experience.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Proficiency with Microsoft Outlook for email correspondence, calendar management, and scheduling.
• Working knowledge of Microsoft Teams and virtual meeting coordination.
• Ability to create professional documents, presentations, reports, and correspondence.
• Ability to perform accurate data entry and basic internet research.
• Familiarity with A/E/C terminology or professional services environments is a plus.
• MCCPO certification is preferred.
• Ability to type at least 50 words per minute.

Responsibilities

• Perform a broad range of administrative duties, including scanning, copying, filing, formatting documents, assembling binders, updating contact lists, and maintaining project documentation.
• Answer and route incoming calls and respond to inquiries or direct them to the appropriate personnel.
• Schedule internal meetings and coordinate meeting logistics, including conference room setup, Microsoft Teams coordination, and catering.
• Provide administrative support to project and business unit teams with proposals, presentations, reports, and other materials.
• Enter and maintain accurate information within company databases and systems.
• Maintain organized electronic and physical filing systems and manage correspondence and other documentation.
• Assist with calendar management and scheduling for departments and individual staff.
• Support onboarding activities for new employees, including administrative tasks and departmental processes and procedures.
• Coordinate business travel and related logistics.
• Distribute incoming mail and prepare outgoing mail, packages, and other materials for shipment.
• Serve as a professional point of contact and liaison with internal teams, business representatives, clients, and visitors.
• Monitor and maintain office supply inventory in coordination with the administrative support team.
• Provide backup support to other administrative assistants as needed.
• Perform other administrative duties and special projects as assigned.

Skills

Strong organizational skills

Time-management

Excellent written and verbal skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Data entry

50 wpm typing

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Job description

Fuss & O’Neill, Inc. in Providence, RI, seeks an Administrative Assistant (Part Time) to support project teams, office staff and visitors.

The role focuses on calendar coordination, document prep, filing, and general office tasks, 25 hours per week, hybrid work with in-office core hours 10:00 AM–3:00 PM, Monday through Friday. The ideal candidate will be personable, organized, detail-oriented, and comfortable in a fast-paced environment, with proficiency in Word, Excel, PowerPoint and Outlook,