Administrative Assistant (Part Time)

Fuss & O'Neill; Providence (RI); Hybrid; USD 26,000 - 34,000; Part time

Benefits offered by this job

Schedule Flexibility

Health & Wellness

Continuous Learning

Paid Time Off

Career Advancement

Fun Team Culture

Job summary

Fuss & O'Neill is seeking a part-time Administrative Assistant to join our Providence office and provide administrative and organizational support to our project teams, office staff, and visitors. This role helps keep daily operations running smoothly through calendar and meeting coordination, proposal and presentation preparation, project documentation, correspondence, and general office support.

This hybrid role requires in-office availability during core hours of Monday through Friday, 10:00

Qualifications

• High school diploma or equivalent required.
• At least 2 years of administrative or related professional experience.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Proficiency with Microsoft Outlook for email correspondence, calendar management, and scheduling.
• Working knowledge of Microsoft Teams and virtual meeting coordination.
• Ability to create professional documents, presentations, reports, and correspondence.
• Ability to perform accurate data entry and basic internet research.
• Familiarity with A/E/C terminology or professional services environments is a plus.
• MCCPO certification is preferred.
• Ability to type at least 50 words per minute.

Responsibilities

• Scan, copy, file, format documents, and assemble binders.
• Update contact lists and maintain project documentation.
• Answer and route incoming calls and inquiries.
• Schedule internal meetings and coordinate logistics.
• Provide admin support for proposals, presentations, reports.
• Enter and maintain information in company databases.
• Maintain filing systems and manage correspondence.
• Assist with calendar management for departments and staff.
• Support onboarding activities for new employees.
• Coordinate business travel and related logistics.
• Distribute mail and prepare outgoing materials.
• Serve as contact with internal teams, clients, visitors.
• Monitor office supply inventory.
• Provide backup support to other admin staff.
• Perform other duties and special projects.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Microsoft Teams

Typing 50 wpm

Time management

Organizational skills

Communication skills

Data entry

Calendaring

Meeting coordination

Document formatting

A/E/C terminology familiarity

MCCPO certification (preferred)

Education

High school diploma or equivalent

MCCPO certification (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Description

Creativity. Innovation. A desire to effect positive change. That's what it takes to work at Fuss & O'Neill - because that's what we do for the communities in which we work: we create, innovate, and design long-lasting improvements that improve quality of life. Quality of life is also important on the job, so we've prioritized work-life balance by offering flexible/remote work opportunities, part-time benefits, and generous PTO. We believe that each day is an opportunity to support one another, to support our clients, and to support our communities. If you feel the same, then you've found your future.

Fuss & O'Neill is seeking a part-time Administrative Assistant to join our Providence office and provide administrative and organizational support to our project teams, office staff, and visitors. This role helps keep daily operations running smoothly through calendar and meeting coordination, proposal and presentation preparation, project documentation, correspondence, and general office support.

This position is expected to be approximately 25 hours per week, with some flexibility, and requires in-office availability during core hours of Monday through Friday, 10:00 AM to 3:00 PM.

Key Responsibilities

• Perform a broad range of administrative duties, including scanning, copying, filing, formatting documents, assembling binders, updating contact lists, and maintaining project documentation.
• Answer and route incoming calls and respond to inquiries or direct them to the appropriate personnel.
• Schedule internal meetings and coordinate meeting logistics, including conference room setup, Microsoft Teams coordination, and catering.
• Provide administrative support to project and business unit teams with proposals, presentations, reports, and other materials.
• Enter and maintain accurate information within company databases and systems.
• Maintain organized electronic and physical filing systems and manage correspondence and other documentation.
• Assist with calendar management and scheduling for departments and individual staff.
• Support onboarding activities for new employees, including administrative tasks and departmental processes and procedures.
• Coordinate business travel and related logistics.
• Distribute incoming mail and prepare outgoing mail, packages, and other materials for shipment.
• Serve as a professional point of contact and liaison with internal teams, business representatives, clients, and visitors.
• Monitor and maintain office supply inventory in coordination with the administrative support team.
• Provide backup support to other administrative assistants as needed.
• Perform other administrative duties and special projects as assigned.

Skills, Knowledge and Expertise

• High school diploma or equivalent required.
• At least 2 years of administrative or related professional experience.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Proficiency with Microsoft Outlook for email correspondence, calendar management, and scheduling.
• Working knowledge of Microsoft Teams and virtual meeting coordination.
• Ability to create professional documents, presentations, reports, and correspondence.
• Ability to perform accurate data entry and basic internet research.
• Familiarity with A/E/C terminology or professional services environments is a plus.
• MCCPO certification is preferred.
• Ability to type at least 50 words per minute.

This is a hybrid role, offering the best of both worlds-collaborate in-office with a high-performing team and enjoy the flexibility of working remotely part of the week. We're committed to supporting work-life balance while maintaining strong team connection and project delivery.

Why You'll Love Working with Us

• Schedule Flexibility: Customize your work schedule to fit your life.
• Health & Wellness: Comprehensive health benefits to keep you and your family healthy.
• Continuous Learning: Access to online courses, conferences, and learning materials to fuel your professional growth.
• Paid Time Off: Take the time you need to recharge with our generous paid time off policy.
• Career Advancement: Clear paths for promotions and the opportunity to take on new challenges.
• Fun Team Culture: Regular team-building activities, happy hours, and company outings.

The base salary range for this role is indicated in the posting. This range reflects the company's good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.

Visa sponsorship is NOT available for this position

All offers are contingent upon a successful criminal background check. Fuss & O'Neill, Inc. is proud to be an affirmative action / equal opportunity employer. Fuss & O'Neill participates in the Federal e-Verify program.

About Fuss & O'Neill

Fuss & O'Neill is a civil and environmental engineering firm that provides client-specific, forward-thinking, and holistic solutions. Since 1924, we have made it our mission to improve the built and natural environments in response to our public and private clients' evolving needs.