Hybrid Accounts Payable Manager | Lead & Controls

Kahana Feld; Buffalo (NY); Hybrid; USD 110,000 - 130,000; Full time

Job summary

Kahana Feld seeks an Accounts Payable Manager to oversee vendor invoice processing, payments, reconciliations, and related controls. You will lead and develop the AP team, ensure proper approvals, and maintain accurate recordings across client matters.

You will collaborate with Finance, attorneys, and administrative departments to ensure timely, compliant expenses and accurate general ledger postings, supporting month-end and year-end closes.

Qualifications

• 5+ years of progressively responsible accounts payable experience, including supervising a team.
• Experience in a law firm or professional services environment preferred.
• Strong understanding of AP controls, general ledger coding, reconciliations, and expense management.
• Experience with a legal accounting system, such as Aderant, preferred.
• Strong organizational and communication skills with discretion handling confidential information.

Responsibilities

• Manage the full accounts payable cycle, from invoice receipt through approval, payment, reconciliation, and record retention.
• Review invoices and expenses for required documentation, appropriate approvals, accurate coding, and compliance with firm policies and client billing guidelines.
• Coordinate payment runs and resolves vendor inquiries while maintaining appropriate approval processes and segregation of duties.
• Maintain vendor records and oversee controls for vendor setup, tax documentation, and changes to payment instructions.
• Reconcile accounts payable records and support month-end and year-end close, accruals, audits, and Form 1099 preparation.
• Supervise and develop accounts payable staff by establishing daily priorities, managing workloads, and monitoring performance and processing accuracy.
• Coordinate with the Procurement and Expense Manager regarding analytical standards, specialized training, and review procedures for AP Analysts.
• Oversee the recording of client and matter expenses, coordinating with Billing to resolve coding issues and support timely, accurate client cost recovery.
• Coordinate with the Procurement & Expense Manager regarding AP-related payment processing and accounting activities for employee reimbursements and corporate credit card transactions.
• Develop procedures, reporting, and performance measures to improve payment accuracy, processing times, and visibility into outstanding obligations.
• Partner with Finance leadership to identify process risks, strengthen internal controls, and support system and workflow improvements.
• Lead special projects as assigned.

Skills

Accounts payable

Team leadership

Internal controls

GL coding

Communication

Education

Bachelor's degree in accounting/finance/business

Tools

Aderant

Job description

Kahana Feld seeks an Accounts Payable Manager to oversee vendor invoice processing, payments, reconciliations, and related controls. You will lead and develop the AP team, ensure proper approvals, and maintain accurate recordings across client matters.

You will collaborate with Finance, attorneys, and administrative departments to ensure timely, compliant expenses and accurate general ledger postings, supporting month-end and year-end closes.