Hybrid Accounts Payable Manager | Team Lead & Controls

KAHANA & FELD LLP; Sacramento (CA); Hybrid; USD 110,000 - 130,000; Full time

Job summary

KAHANA & FELD LLP is seeking an Accounts Payable Manager to lead the firm’s AP operations, drive process improvements, and develop the AP team. The role ensures timely payments, accurate coding, and strong internal controls in a hybrid work environment in California/Sacramento.

Ideal candidates have 5+ years in AP with supervisory experience, familiarity with legal accounting systems like Aderant, and a bachelor’s degree in accounting or related field.

Qualifications

• 5+ years of accounts payable or accounting experience, including leading a team.
• Experience in a law firm or professional services environment preferred.
• Strong understanding of AP controls, GL coding, reconciliations, and expense management.
• Experience with a legal accounting system such as Aderant preferred.
• Strong organizational, analytical, and communication skills; ability to resolve cross-department issues.

Responsibilities

• Manage the full accounts payable cycle, from invoice receipt and review through approval, payment, reconciliation, and record retention.
• Review invoices and expenses for documentation, approvals, accurate coding, and compliance with firm policies and client billing guidelines.
• Coordinate payment runs and resolve vendor inquiries while maintaining appropriate approvals and segregation of duties.
• Maintain vendor records and oversee controls for vendor setup, tax documentation, and changes to payment instructions.
• Reconcile accounts payable records and support month-end and year-end close, accruals, audits, and Form 1099 preparation.
• Supervise and develop accounts payable staff by establishing daily priorities, managing workloads, and monitoring performance and processing accuracy.
• Oversee recording of client and matter expenses, coordinating with Billing to resolve coding issues and support timely, accurate client cost recovery.
• Coordinate with AP-related payment processing and accounting activities for employee reimbursements and corporate card transactions.
• Develop procedures, reporting, and performance measures to improve payment accuracy, processing times, and visibility into outstanding obligations.
• Partner with Finance leadership to identify process risks, strengthen internal controls, and support system and workflow improvements.
• Lead special projects as assigned.

Skills

Accounts payable management

Supervisory experience

Analytical skills

Communication skills

Internal controls

Education

Bachelor's degree in accounting/finance

Tools

Aderant

Job description

KAHANA & FELD LLP is seeking an Accounts Payable Manager to lead the firm’s AP operations, drive process improvements, and develop the AP team. The role ensures timely payments, accurate coding, and strong internal controls in a hybrid work environment in California/Sacramento.

Ideal candidates have 5+ years in AP with supervisory experience, familiarity with legal accounting systems like Aderant, and a bachelor’s degree in accounting or related field.