AP Operations Lead - Hybrid, Leadership & Controls

Kahana Feld; Carlsbad (CA); Hybrid; USD 110,000 - 130,000; Full time

Job summary

Kahana Feld is seeking an Accounts Payable Manager to lead our AP operations, ensure accurate expense recording, timely payments, and strong internal controls. You will supervise an AP team, collaborate with attorneys, administrative and Finance, and optimize processes for client matter costs and compliant vendor payments.

The role requires 5+ years in AP, familiarity with professional services accounting, and experience with AP systems like Aderant.

Qualifications

• 5+ years of progressively responsible accounts payable or accounting experience, including experience supervising or leading a team.
• Experience in a law firm or other professional services environment preferred.
• Strong understanding of accounts payable controls, general ledger coding, reconciliations, and expense management.
• Experience with a legal accounting system, such as Aderant, preferred.
• Bachelor’s degree in accounting, finance, business, or a related field preferred; equivalent relevant experience may be considered.

Responsibilities

• Manage the full accounts payable cycle, from invoice receipt and review through approval, payment, reconciliation, and record retention.
• Review invoices and expenses for required documentation, appropriate approvals, accurate coding, and compliance with firm policies and applicable client billing guidelines.
• Coordinate payment runs and resolves vendor inquiries while maintaining appropriate approval processes and segregation of duties.
• Maintain vendor records and oversee controls for vendor setup, tax documentation, and changes to payment instructions.
• Reconcile accounts payable records and support month-end and year-end close, accruals, audits, and Form 1099 preparation.
• Supervise and develop accounts payable staff by establishing daily priorities, managing workloads, and monitoring performance and processing accuracy.
• Coordinate with the Procurement and Expense Manager regarding analytical standards, specialized training, and review procedures for AP Analysts.
• Oversee the recording of client and matter expenses, coordinating with Billing to resolve coding issues and support timely, accurate client cost recovery.
• Coordinate with the Procurement & Expense Manager regarding AP-related payment processing and accounting activities for employee reimbursements and corporate credit card transactions.
• Develop procedures, reporting, and performance measures to improve payment accuracy, processing times, and visibility into outstanding obligations.
• Partner with Finance leadership to identify process risks, strengthen internal controls, and support system and workflow improvements.

Skills

AP controls

GL coding

Reconciliations

Expense management

Leadership

Communication

Education

Bachelor’s degree in accounting/finance/business

Tools

Aderant

Job description

Kahana Feld is seeking an Accounts Payable Manager to lead our AP operations, ensure accurate expense recording, timely payments, and strong internal controls. You will supervise an AP team, collaborate with attorneys, administrative and Finance, and optimize processes for client matter costs and compliant vendor payments.

The role requires 5+ years in AP, familiarity with professional services accounting, and experience with AP systems like Aderant.