Hybrid Accounts & HR Assistant for Real Estate Ops

Upfrnt USA Inc; Austin (TX); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Upfrnt USA Inc is seeking a Junior Executive Assistant (Accounts & HR) to keep the office, books and people administration running day to day. The role blends executive support with hands-on accounting for real estate activities, HR duties and visa applications, reporting to the CFO and CEO as appropriate.

The position is full-time, hybrid in Austin, with 4 days in the office, supporting the CFO, group accountant, and leadership teams.

Qualifications

• Bachelor's degree in Accounting, Finance or a related field.
• 1–2 years in accounting, bookkeeping, administrative or office support roles.
• Hands-on experience with accounting software, ideally Xero; bank reconciliations and coding transactions.
• Detail-oriented with strong analytical skills.
• Clear written and spoken English; strong communication and stakeholder skills.
• Discretion with confidential financial and personnel information.
• Hospitality mindset and visitor-first approach.
• Able to work from the Austin office 4 days a week.

Responsibilities

• Executive and team support including meetings, travel and front desk duties.
• Maintain accurate accounting records and perform bank reconciliations.
• Reconcile in Xero and keep ledgers up to date.
• Code expense claims and prepare payments; manage AP/AR for vendors and contractors.
• Assist with investor reporting and budgeting for property investments.
• Support HR processes including payroll prep and onboarding/offboarding.
• Prepare visa applications and manage HR templates and documents.
• Liaise with auditors during annual audits and provide required documents.
• Coordinate meetings, slides and notes for Advisory Board sessions.
• Ensure confidentiality and professional conduct in all interactions.

Skills

Accounting basics

Bank reconciliations

Xero software

Administrative support

English communication

Education

Bachelor's degree in Accounting or Finance

Tools

Xero

Job description

Upfrnt USA Inc is seeking a Junior Executive Assistant (Accounts & HR) to keep the office, books and people administration running day to day. The role blends executive support with hands-on accounting for real estate activities, HR duties and visa applications, reporting to the CFO and CEO as appropriate.

The position is full-time, hybrid in Austin, with 4 days in the office, supporting the CFO, group accountant, and leadership teams.