Administrative Assistant

Healthcare Realty Services LLC; Austin, Cedar Park (TX, TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Healthcare Realty Trust in Austin, TX, is seeking an Administrative Assistant to support our Cedar Park medical office building portfolio. The role requires strong administrative skills, contract reading ability, and effective coordination with tenants and vendors.

Ideal candidates will have 4+ years of office experience in property management or similar environments, with excellent communication and organizational capabilities and proficiency in Microsoft Office.

Qualifications

• Four+ years progressively responsible office experience in property management or equivalent.
• Strong communication and organizational skills.
• Ability to read and understand contracts.

Responsibilities

• Answer phones and handle correspondence, expense reporting, and filing.
• Prepare service contracts and construction agreements.
• Process paperwork through approval processes.
• Coordinate with tenants, maintenance staff, and vendors to complete work orders.
• Prepare regional reports and monthly chargebacks and rent statements.
• Maintain certificates of insurance for tenants, vendors, and contractors.
• Perform additional duties as assigned by the Property Manager.

Skills

Accounting skills

Communication skills

Organizational skills

Reading contracts

Microsoft Office

Bilingual

Tools

Microsoft Office Suite

Job description

Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Austin - Cedar Park medical office building portfolio.

We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities.

Equal Opportunity andAffirmative Action Employer including Minorities/Women/Veterans/Disabilities Requirements Four+ years progressively responsible office environment experience in property management company or equivalent.

Congenial disposition, accounting capabilities, excellent communication and organizational skills.

Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.

Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.

Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.

Ability to read and understand contracts.

Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.

Bilingual, preferred not required

Job Duties

• Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
• Prepare service contracts and construction agreements along with accompanying paperwork.
• Send and track paperwork through the approval processes.
• Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process, organize and review regional paperwork.
• Prepare regional reports.
• Perform any additional duties assigned by the Property Manager and other company management.

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