Administrative Assistant

Healthcare Realty Trust Inc.; Austin, Northern (TX, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Healthcare Realty Trust Inc. is seeking an Administrative Assistant for its Austin Cedar Park medical office building portfolio. The role requires 4+ years of office experience in property management, strong communication and organizational skills, and the ability to read contracts.

Proficiency in Microsoft Office and the ability to manage multiple tasks is essential. Responsibilities include phones, correspondence, expense reporting, coordinating meetings, and processing contracts through

Qualifications

• Four+ years of progressively responsible office experience in a property management company or equivalent.
• Excellent communication and organizational skills; ability to read and understand contracts.
• Intermediate to advanced Microsoft Office skills and ability to learn new software quickly.

Responsibilities

• Answer phones, draft and distribute correspondence, expense reporting, meeting coordination and filing/copying.
• Prepare service contracts and construction agreements and accompany paperwork; track through approvals.
• Coordinate with tenants, building maintenance staff and vendors to ensure work orders are completed.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process regional paperwork and prepare regional reports.
• Perform additional duties assigned by the Property Manager and other company management.

Skills

Communication

Organizational skills

Reading contracts

Microsoft Office

Multitasking

Bilingual

Tools

Microsoft Office Suite

Job description

## Administrative AssistantApply: Austin, TX: Full time: Posted Yesterday: JR101071Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Austin - Cedar Park medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities. Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities Requirements* Four+ years progressively responsible office environment experience in property management company or equivalent.* Congenial disposition, accounting capabilities, excellent communication and organizational skills.* Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.* Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.* Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.* Ability to read and understand contracts.* Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.* Bilingual, preferred not required Job Duties* Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.* Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.* Work with tenants, building maintenance staff and vendors to ensure work orders are complete.* Prepare monthly chargebacks and rent statements.* Maintain system for tenant, vendor, and contractor certificates of insurance.* Process, organize and review regional paperwork.* Prepare regional reports.* Perform any additional duties assigned by the Property Manager and other company management.