Hybrid 2nd-Shift Legal Document Specialist

RRD Company; Phoenix, Northern (AZ, KY); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Hybrid work model

Hybrid: 3 days onsite, 2 days remote

Job summary

RR Donnelley is seeking a Legal Document Specialist for the 2nd shift in Phoenix, AZ. This hybrid, full-time role focuses on producing high-quality legal documents, formatting, and data entry using MS Word and related tools.

The candidate will handle time-sensitive requests, maintain confidentiality, and work with a team across locations. Training runs 6 weeks Monday–Friday, 9AM–5PM, with a hybrid arrangement after probation.

Qualifications

• High school diploma or equivalent required; bachelor’s degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience with creating TOAs, TOCs, cross-references, PDFs to Word conversion, styles/macros, and handling complex numbering and fields

Responsibilities

• Create, edit and format legal documents to firm specifications using various software
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Tables of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Skills

Excellent verbal and written comms

Overtime flexibility

Legal document markup

Deadline management

Professional client interaction

Typing speed 60 wpm

Education

High school diploma or equivalent

Bachelor's degree with 3+ years legal word processing experience (preferred)

Tools

MS Word

MS Outlook

MS Excel

MS PowerPoint

Job description

RR Donnelley is seeking a Legal Document Specialist for the 2nd shift in Phoenix, AZ. This hybrid, full-time role focuses on producing high-quality legal documents, formatting, and data entry using MS Word and related tools.

The candidate will handle time-sensitive requests, maintain confidentiality, and work with a team across locations. Training runs 6 weeks Monday–Friday, 9AM–5PM, with a hybrid arrangement after probation.