Hybrid 2nd-Shift Legal Document Specialist

RR Donnelley; Phoenix (AZ); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) with company match

Life insurance

Paid time off

Disability insurance

Parental leave

Tuition assistance

Employer/partner discounts

Job summary

RR Donnelley is seeking a Legal Document Specialist for the 2nd shift to support time-sensitive legal document processing alongside a diverse team. You will create, edit, and format documents, manage tables of authorities, and handle confidential information using MS Office and specialized software.

The role requires strong typing (60 wpm), excellent communication, and ability to meet deadlines. After a 90-day probation, the position is hybrid with three days onsite and two days remote.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree with 3+ years experience in legal word processing or document production preferred.
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required.
• Experience with creating TOAs, TOCs, cross-references, PDFs to Word conversions, and document troubleshooting.

Responsibilities

• Create, edit and format legal documents to firm specifications using various software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Skills

Verbal & written communication

Overtime flexibility

Legal document markups

Deadline prioritization

Professional client/team interaction

Typing speed 60 wpm

MS Office proficiency

Education

High school diploma or equivalent

Bachelor’s degree + 3+ years legal word processing experience (preferred)

Tools

MS Word

MS Outlook

MS Excel

MS PowerPoint

Job description

RR Donnelley is seeking a Legal Document Specialist for the 2nd shift to support time-sensitive legal document processing alongside a diverse team. You will create, edit, and format documents, manage tables of authorities, and handle confidential information using MS Office and specialized software.

The role requires strong typing (60 wpm), excellent communication, and ability to meet deadlines. After a 90-day probation, the position is hybrid with three days onsite and two days remote.