HVAC Retail Administration Manager

Mechanical One; Orlando (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Orlando is seeking an experienced Administrative Manager to oversee daily operations, manage administrative staff, and ensure compliance with policies and procedures. The ideal candidate will have at least 5 years of experience in an administrative role, strong leadership skills, and proficiency in Microsoft Office Suite. This role offers opportunities to improve workflows and optimize efficiency within the organization.

Qualifications

• Proven experience in an administrative role, ideally with at least 5 years, including managerial experience.
• Strong leadership and communication skills required.
• Proficiency in Microsoft Office Suite and other administration software.

Responsibilities

• Supervise and support administrative staff, providing coaching and guidance.
• Implement and manage administrative systems and procedures.
• Manage office operations and resources efficiently.
• Monitor budgeting and cost control measures.
• Ensure compliance with company policies and regulations.
• Facilitate communication with internal and external stakeholders.
• Handle communication and scheduling effectively.
• Identify areas for improvement and implement solutions.

Skills

Leadership

Organizational skills

Communication

Problem-solving

Time management

Interpersonal skills

Tools

Microsoft Office Suite

Office administration software

Job description

Overview

This position is responsible for overseeing the daily administrative operations of our business to ensure efficiency and smooth workflows.

Responsibilities

• Supervise and support administrative staff: Recruit, train, develop, and evaluate administrative staff, providing coaching and guidance to maximize efficiency.
• Implement and manage administrative systems and procedures: Oversee and improve administrative processes, policies, and procedures to optimize workflows and ensure efficient operations.
• Manage office operations and resources: Oversee and coordinate daily support activities, including managing office supplies, equipment, furniture, and facilities.
• Budgeting and cost control: Monitor costs and expenses, assisting in budget preparation and ensuring processes remain within established budgets.
• Ensure compliance: Ensure adherence to company policies, labor laws, and regulatory requirements.
• Coordinate with internal and external stakeholders: Facilitate communication between departments and with vendors and service providers.
• Handle communication and scheduling: Manage correspondence, scheduling, internal communication, and deadlines.
• Problem-solving: Identify key areas for improvement, plan administrative processes, establish guidelines, and implement solutions to address challenges and improve efficiency.

Requirements

• Experience: Proven experience in an administrative role, often with at least 5 years of experience in the field, including managerial experience, is preferred.
• Key skills: Strong leadership, organizational, communication (written and verbal), problem-solving, time management, and interpersonal skills are essential.
• Technical skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office administration software are typically required.
• Ability to pass a drug test