HVAC Retail Administration Manager

Bart Depury Air Conditioing; Tampa (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Bart Depury Air Conditioing is seeking an experienced HVAC Retail Administration Manager to oversee daily administrative operations in Tampa, FL. The role focuses on leading staff, optimizing processes, and ensuring compliant, cost-effective workflows in a fast-paced retail environment.

The ideal candidate will have 5+ years in administration with managerial experience, strong leadership and communication skills, and proficiency in Microsoft Office and office software.

Qualifications

• Proven experience in an administrative role with 5+ years in the field, including managerial experience preferred.
• Strong leadership, organizational, verbal and written communication, and interpersonal skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and office administration software.

Responsibilities

• Supervise and support Administrative Staff.
• Implement and manage Administrative Systems to optimize workflows.
• Manage Office Operations and Resources including supplies, equipment, furniture and facilities.
• Budgeting and Cost Control: monitor costs, assist in budget prep, ensure adherence to budgets.
• Ensure Compliance with company policies, labor laws, and regulatory requirements.
• Coordinate with stakeholders: liaise with departments, vendors and service providers.
• Handle Communication and Scheduling: manage correspondence, scheduling, and deadlines.
• Problem-Solving: identify improvements, plan processes, and implement solutions.

Skills

Administrative Experience

Leadership

Communication

Tools

Microsoft Office Suite

Office administration software

Job description

About The Role

This position is responsible for overseeing the daily administrative operations of our business to ensure efficiency and smooth workflows.

Management

HVAC Retail Administration Manager

Full-time position in Tampa, FL

Full-Time

• Tampa, FL

About The Role

This position is responsible for overseeing the daily administrative operations of our business to ensure efficiency and smooth workflows.

Key Responsibilities

Supervise and Support Administrative Staff

• Recruit, train, develop, and evaluate administrative staff, providing coaching and guidance to maximize efficiency

Implement and Manage Administrative Systems

• Oversee and improve administrative processes, policies, and procedures to optimize workflows and ensure efficient operations

Manage Office Operations and Resources

• Oversee and coordinate daily support activities, including managing office supplies, equipment, furniture, and facilities

Budgeting and Cost Control

• Monitor costs and expenses, assist in budget preparation, and ensure processes remain within established budgets

Ensure Compliance

• Ensure adherence to company policies, labor laws, and regulatory requirements

Coordinate With Stakeholders

• Facilitate communication between departments and with vendors and service providers

Handle Communication and Scheduling

• Manage correspondence, scheduling, internal communication, and deadlines

Problem-Solving

• Identify key areas for improvement, plan administrative processes, establish guidelines, and implement solutions to address challenges and improve efficiency

Requirements

• Proven experience in an administrative role, with at least 5 years of experience in the field, including managerial experience preferred
• Strong leadership, organizational, communication (written and verbal), problem-solving, time management, and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office administration software
• Ability to pass a drug test

Job Details

Department Management

Job Type Full-Time

Location Tampa, FL

Posted November 21, 2025

Job Details

Department Management

Job Type Full-Time

Location Tampa, FL

Posted November 21, 2025

About The Role

This position is responsible for overseeing the daily administrative operations of our business to ensure efficiency and smooth workflows.

Key Responsibilities

Supervise and Support Administrative Staff

• Recruit, train, develop, and evaluate administrative staff, providing coaching and guidance to maximize efficiency

Implement and Manage Administrative Systems

• Oversee and improve administrative processes, policies, and procedures to optimize workflows and ensure efficient operations

Manage Office Operations and Resources

• Oversee and coordinate daily support activities, including managing office supplies, equipment, furniture, and facilities

Budgeting and Cost Control

• Monitor costs and expenses, assist in budget preparation, and ensure processes remain within established budgets

Ensure Compliance

• Ensure adherence to company policies, labor laws, and regulatory requirements

Coordinate With Stakeholders

• Facilitate communication between departments and with vendors and service providers

Handle Communication and Scheduling

• Manage correspondence, scheduling, internal communication, and deadlines

Problem-Solving

• Identify key areas for improvement, plan administrative processes, establish guidelines, and implement solutions to address challenges and improve efficiency

Requirements

• Proven experience in an administrative role, with at least 5 years of experience in the field, including managerial experience preferred
• Strong leadership, organizational, communication (written and verbal), problem-solving, time management, and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office administration software
• Ability to pass a drug test

Ready to Lead Our Admin Team?

Bring your administrative leadership experience to a growing HVAC company in Tampa Bay.