HVAC & Plumbing Dispatch Lead: Schedule & Optimize

ICES: Data, Discovery, Better Health; Petaluma (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

The Dispatcher role supports our fast-paced plumbing and HVAC operations in Petaluma, CA. You will keep technicians productive, inform customers, and keep the daily schedule running smoothly.

The ideal candidate is highly organized, decisive, and able to manage multiple priorities throughout the day. You will coordinate between customers, field technicians, and the call center to schedule service calls efficiently, adjust routes in real time, and help ensure on-time arrivals.

Qualifications

• 3+ years of dispatching experience.
• Strong working knowledge of Service Titan.
• Ability to stay organized and make sound decisions.
• Proven leadership skills and the ability to work with strong personalities.
• Professional, positive, and customer-focused demeanor.
• Excellent verbal and written communication skills.

Responsibilities

• Manage the daily dispatch board to ensure technicians are actively assigned and working efficiently
• Schedule and route service calls strategically based on technician skill set, location, and workload
• Communicate proactively with customers regarding technician arrival times and scheduling changes
• Ensure technicians arrive at their assigned appointments on time
• Coordinate with the Purchasing Coordinator to ensure parts are available for scheduled jobs
• Monitor workflow and adjust schedules to maximize productivity and revenue
• Review call center recordings to ensure accurate information and excellent customer service are being provided
• Conduct regular check-ins or meetings with field technicians to review performance and expectations
• Provide backup call handling and assist with light administrative tasks as needed

Skills

Dispatching

Service Titan

Organization

Communication

Leadership

Job description

The Dispatcher role supports our fast-paced plumbing and HVAC operations in Petaluma, CA. You will keep technicians productive, inform customers, and keep the daily schedule running smoothly.

The ideal candidate is highly organized, decisive, and able to manage multiple priorities throughout the day. You will coordinate between customers, field technicians, and the call center to schedule service calls efficiently, adjust routes in real time, and help ensure on-time arrivals.