HVAC Customer Success & Dispatch Specialist

Aire Serv of Smith County; Lombard (IL); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Monthly performance bonuses

SPIFFs based on customer experience

Paid Holidays

Health Insurance after 3 months

401K with company matching

Earned PTO

Company Cell Phone

Training opportunities

Job summary

Aire Serv of Smith County in Lombard, IL, is seeking a Customer Service Representative & Dispatcher to support our heating and cooling service team. You will handle inbound calls, schedule appointments, and assign daily work to technicians while representing Aire Serv values.

The role emphasizes customer care, problem solving, and communication, with opportunity to grow into full-time employment based on performance. Proficiency with Service Titan CRM and Microsoft Office is a plus.

Qualifications

• Minimum of 2 years of administrative experience in home services.
• Service Titan CRM or similar home services CRM software experience.
• Administrative experience in HVAC preferred.
• Strong computer knowledge, including Microsoft O365.
• Strong written and verbal communication skills.
• Detail-oriented with strong data entry skills.
• Positive Attitude.
• Team player who can work independently.

Responsibilities

• Receive incoming calls in a professional and courteous manner.
• Scheduling appointments.
• Assigning daily work/calls to other team members.
• Perform marketing and sales functions to sell additional work and earn business.
• Complete work orders, return customer calls and respond to customer complaints.
• Maintain office services by organizing office operations and procedures and preparing and reviewing purchase orders.
• Perform other duties as needed which may include cross-training in related positions.

Skills

CRM experience

Administrative experience

Microsoft O365

Written communication

Verbal communication

Data entry

Team player

Problem solving

Tools

ServiceTitan CRM

Job description

Aire Serv of Smith County in Lombard, IL, is seeking a Customer Service Representative & Dispatcher to support our heating and cooling service team. You will handle inbound calls, schedule appointments, and assign daily work to technicians while representing Aire Serv values.

The role emphasizes customer care, problem solving, and communication, with opportunity to grow into full-time employment based on performance. Proficiency with Service Titan CRM and Microsoft Office is a plus.