HVAC AP/AR & Billing Specialist

Paycom - ATS; El Cerrito, Northern (CA, KY); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Paycom - ATS in California seeks a detail-oriented AP/AR Specialist to support the accounting operations of a busy HVAC service company. You will handle vendor invoices, customer billing, payments, collections, and general accounting tasks.

Key responsibilities include processing invoices, managing AR, reconciling accounts, and working with dispatch and operations to resolve billing issues. ServiceTitan experience is strongly preferred in a fast-paced environment.

Qualifications

• 1-2+ years of AP, AR, bookkeeping, or accounting experience.
• Experience with ServiceTitan strongly preferred.
• HVAC, construction, home services, or another service business experience is a plus.
• Proficiency with Excel and email.
• Experience with QuickBooks, Sage, NetSuite, or similar accounting software.
• Strong attention to detail, organization, and communication skills.
• Comfortable working in a fast-paced, high-volume environment.

Responsibilities

• Accounts Payable: Enter, review, and process vendor invoices; verify pricing, taxes, job references, and payment terms; assist with weekly check runs and ACH payments; maintain vendor records and respond to inquiries.
• Accounts Receivable: Prepare and send customer invoices; review ServiceTitan jobs to ensure charges are billed accurately; apply customer payments and resolve posting issues; follow up on past-due accounts; assist with credits and refunds.
• General Accounting: Maintain digital records and documentation; assist with reconciliations and month-end close; coordinate with dispatch, technicians, operations, and management to resolve billing issues; perform other accounting and administrative duties.

Skills

Attention to detail

Time management

Communication

Organization

Excel proficiency

Tools

ServiceTitan

QuickBooks

Sage

NetSuite

Job description

Paycom - ATS in California seeks a detail-oriented AP/AR Specialist to support the accounting operations of a busy HVAC service company. You will handle vendor invoices, customer billing, payments, collections, and general accounting tasks.

Key responsibilities include processing invoices, managing AR, reconciling accounts, and working with dispatch and operations to resolve billing issues. ServiceTitan experience is strongly preferred in a fast-paced environment.