Accounting Specialist (55979)

Paycom - ATS; El Cerrito (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

Hassler Heating in El Cerrito, CA is seeking a detail-oriented AP/AR Specialist to support accounting operations. Responsibilities include vendor invoicing, customer billing, and payments, with a chance to assist in month-end close.

Ideal candidates have 1–2+ years in AP/AR, familiarity with ServiceTitan, and comfort in a fast-paced service environment. Proficiency in Excel and QuickBooks/Sage/NetSuite is preferred.

Qualifications

• 1–2 years of AP, AR, bookkeeping or accounting experience.
• Experience with ServiceTitan strongly preferred.
• HVAC, construction, home services, or service business experience is a plus.
• Basic understanding of accounting principles.
• Proficiency with Excel and email.
• Experience with QuickBooks, Sage, NetSuite, or similar software.
• Strong attention to detail, organization, and communication skills.
• Comfortable working in a fast-paced, high-volume environment.

Responsibilities

• Enter, review, and process vendor invoices.
• Verify pricing, taxes, job references, and payment terms.
• Assist with weekly check runs and ACH payments.
• Maintain accurate vendor records and respond to vendor inquiries.
• Prepare and send customer invoices based on completed HVAC service and projects.
• Review ServiceTitan jobs to ensure labor, materials, equipment, and other charges are billed accurately.
• Apply customer payments and resolve posting issues.
• Follow up professionally on past-due accounts.
• Assist with credits, refunds, and customer account maintenance.
• Maintain accurate digital records and documentation.
• Assist with reconciliations and month-end close.
• Work with dispatch, technicians, operations, and management to resolve billing issues.
• Perform other accounting and administrative duties as needed.

Skills

AP/AR experience

ServiceTitan experience

HVAC industry experience

Excel proficiency

Email proficiency

Tools

QuickBooks

Sage

NetSuite

Excel

Job description

Job Details: Job Location: Hassler Heating - El Cerrito, CA 94530, Position Type: Full Time, Salary Range: $22.00 - $30.00 Hourly, We are seeking a detail-oriented AP/AR Specialist to support the accounting operations of our busy HVAC service company. This role will handle vendor invoices, customer billing, payment processing, collections, and general accounting support.

Key Responsibilities

Accounts Payable

• Enter, review, and process vendor invoices.
• Verify pricing, taxes, job references, and payment terms.
• Assist with weekly check runs and ACH payments.
• Maintain accurate vendor records and respond to vendor inquiries.

Accounts Receivable

• Prepare and send customer invoices based on completed HVAC service and projects.
• Review ServiceTitan jobs to ensure labor, materials, equipment, and other charges are billed accurately.
• Apply customer payments and resolve posting issues.
• Follow up professionally on past-due accounts.
• Assist with credits, refunds, and customer account maintenance.

General Accounting

• Maintain accurate digital records and documentation.
• Assist with reconciliations and month-end close.
• Work with dispatch, technicians, operations, and management to resolve billing issues.
• Perform other accounting and administrative duties as needed.

Qualifications

• 1–2+ years of AP, AR, bookkeeping, or accounting experience.
• Experience with ServiceTitan strongly preferred.
• Experience in HVAC, construction, home services, or another service business is a plus.
• Basic understanding of accounting principles.
• Proficiency with Excel and email.
• Experience with QuickBooks, Sage, NetSuite, or similar accounting software.
• Strong attention to detail, organization, and communication skills.
• Comfortable working in a fast-paced, high-volume environment.

Schedule

Monday–Friday