HVAC Accounts Payable/Receivable Specialist

Paycom - ATS; El Cerrito (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

Hassler Heating in El Cerrito, CA is seeking a detail-oriented AP/AR Specialist to support accounting operations. Responsibilities include vendor invoicing, customer billing, and payments, with a chance to assist in month-end close.

Ideal candidates have 1–2+ years in AP/AR, familiarity with ServiceTitan, and comfort in a fast-paced service environment. Proficiency in Excel and QuickBooks/Sage/NetSuite is preferred.

Qualifications

• 1–2 years of AP, AR, bookkeeping or accounting experience.
• Experience with ServiceTitan strongly preferred.
• HVAC, construction, home services, or service business experience is a plus.
• Basic understanding of accounting principles.
• Proficiency with Excel and email.
• Experience with QuickBooks, Sage, NetSuite, or similar software.
• Strong attention to detail, organization, and communication skills.
• Comfortable working in a fast-paced, high-volume environment.

Responsibilities

• Enter, review, and process vendor invoices.
• Verify pricing, taxes, job references, and payment terms.
• Assist with weekly check runs and ACH payments.
• Maintain accurate vendor records and respond to vendor inquiries.
• Prepare and send customer invoices based on completed HVAC service and projects.
• Review ServiceTitan jobs to ensure labor, materials, equipment, and other charges are billed accurately.
• Apply customer payments and resolve posting issues.
• Follow up professionally on past-due accounts.
• Assist with credits, refunds, and customer account maintenance.
• Maintain accurate digital records and documentation.
• Assist with reconciliations and month-end close.
• Work with dispatch, technicians, operations, and management to resolve billing issues.
• Perform other accounting and administrative duties as needed.

Skills

AP/AR experience

ServiceTitan experience

HVAC industry experience

Excel proficiency

Email proficiency

Tools

QuickBooks

Sage

NetSuite

Excel

Job description

Hassler Heating in El Cerrito, CA is seeking a detail-oriented AP/AR Specialist to support accounting operations. Responsibilities include vendor invoicing, customer billing, and payments, with a chance to assist in month-end close.

Ideal candidates have 1–2+ years in AP/AR, familiarity with ServiceTitan, and comfort in a fast-paced service environment. Proficiency in Excel and QuickBooks/Sage/NetSuite is preferred.