AP/AR Specialist

SSH Real Estate; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, and vision insurance

401(k) with company match

Paid Time Off (PTO)

Paid holidays

Company-sponsored life insurance

Supportive, team-oriented work

Job summary

SSH Real Estate is seeking a detail-oriented Accounts Payable/Accounts Receivable Specialist to join our growing HVAC team in Northern Kentucky. You will manage vendor invoices, customer billing, and month-end tasks ensuring accuracy and timely payments.

The ideal candidate has an associate degree, 1–2 years in accounting, and proficiency in Excel, Sage, and Service Titan; strong communication and organizational skills are essential.

Qualifications

• Associate’s degree in accounting, finance, business, or related field preferred.
• 1–2 years of accounting, bookkeeping, administrative, or office experience preferred (entry-level candidates with strong aptitude encouraged).
• Proficiency in Microsoft Excel, Outlook, and Word.

Responsibilities

• Oversee flow of vendor invoices, approvals, payments, and supporting documentation.
• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documentation.
• Prepare weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries professionally and promptly.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Multi-tasking

Education

Associate degree in accounting/finance/business

Tools

Excel

Outlook

Word

Sage

ServiceTitan

Job description

Description

We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable Specialist to join our growing commercial HVAC company. This is an excellent opportunity for someone looking to build a career in accounting while working in a fast-paced, team-oriented environment. The ideal candidate is dependable, eager to learn, and committed to accuracy and excellent customer service.

Key Responsibilities

Accounts Payable

• Help oversee the flow of vendor invoices, approvals, payments, and supporting documentation.


• Process vendor invoices accurately and in a timely manner.


• Match invoices with purchase orders and receiving documentation.


• Prepare weekly check runs and electronic payments.


• Reconcile vendor statements and resolve invoice discrepancies.


• Respond to vendor inquiries professionally and promptly.

Accounts Receivable

• Generate and distribute customer invoices.


• Process and apply incoming customer payments accurately and timely.


• Monitor outstanding receivables and follow up on past-due balances.


• Communicate with customers regarding billing questions and payment status.


• Reconcile customer accounts and resolve discrepancies.

HVAC Accounting Support

• Assist with bank deposits and account reconciliations.


• Support month-end and year-end closing processes.


• Prepare reports as requested by the Controller and CFO.


• Provide administrative support to the HVAC department as needed.


• Help balance workloads during employee absences, vacations, and periods of increased activity.

Requirements

• Associate’s degree in accounting, finance, business, or related field preferred.


• 1-2 years of accounting, bookkeeping, administrative, or office experience preferred (entry-level candidates with strong aptitude are encouraged to apply).


• Proficiency in Microsoft Excel, Outlook, and Word.


• Strong attention to detail and organizational skills.


• Excellent verbal and written communication skills.


• Ability to prioritize multiple tasks and meet deadlines.


• Experience with Sage and Service Titan is preferred


• Experience working in construction, HVAC, service, or facilities management industries.

Benefits

• Competitive salary


• Medical, dental, and vision insurance


• 401(k) with company match


• Paid Time Off (PTO)


• Paid holidays


• Company-sponsored life insurance


• Supportive, team-oriented work environment