HVAC AR Specialist — Invoicing & Collections

Ambient Enterprises; New York (NY); On-site; USD 52,000 - 59,000; Full time

Job summary

Ambient Enterprises is seeking an Accounts Receivable Specialist to manage invoicing, cash applications, collections, reconciliations, and reporting for our HVAC services group. You will interact with clients to resolve billing issues and ensure timely payments while upholding internal controls and compliance.

The role requires 5+ years of accounting experience (HVAC preferred), strong Excel and MS Office skills, and a Bachelor’s degree in accounting or finance.

Qualifications

• 5+ years accounting experience, preferably in HVAC service.
• Bachelor’s degree in accounting/finance preferred.
• Strong Excel/Office skills and GAAP knowledge.

Responsibilities

• Prepare and send invoices to clients promptly and accurately.
• Apply customer payments and monitor outstanding AR.
• Reconcile AR ledger and post payments correctly.
• Investigate discrepancies and resolve billing issues.
• Provide regular AR reports and aging analyses.
• Maintain strong client relationships and respond to inquiries.
• Ensure compliance with company policies and tax rules.
• Assist with state sales tax eligibility and audits.

Skills

Accounts receivable

Attention to detail

Data entry

Communication skills

Confidentiality

Education

Bachelor’s degree in Accounting/Finance

Tools

Microsoft Excel

Outlook

Word

Business Central

Job description

Ambient Enterprises is seeking an Accounts Receivable Specialist to manage invoicing, cash applications, collections, reconciliations, and reporting for our HVAC services group. You will interact with clients to resolve billing issues and ensure timely payments while upholding internal controls and compliance.

The role requires 5+ years of accounting experience (HVAC preferred), strong Excel and MS Office skills, and a Bachelor’s degree in accounting or finance.