Accounting Specialist

Paycom - ATS; El Cerrito (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Paycom - ATS is seeking a detail-oriented AP/AR Specialist to support the accounting operations of a busy HVAC service company. You will enter and process vendor invoices, prepare customer invoices, and manage payments including ACH transactions.

You will review ServiceTitan jobs to ensure accurate labor, materials, and charges, apply payments, and follow up on past-due accounts while maintaining strong communication with vendors and customers in a fast-paced environment.

Qualifications

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Responsibilities

• Enter, review, and process vendor invoices and customer billing.
• Assist with weekly check runs and ACH payments.
• Follow up on past-due accounts and apply customer payments.
• Maintain accurate vendor records and respond to inquiries.
• Assist with reconciliations and month-end close.
• Collaborate with dispatch, technicians, operations, and management to resolve billing issues.

Skills

Detail-oriented

AP/AR experience

ServiceTitan

Excel

Communication

High-volume environment

Email proficiency

Tools

ServiceTitan

QuickBooks

Sage

NetSuite

Job description

We are seeking a detail-oriented AP/AR Specialist to support the accounting operations of our busy HVAC service company. This role will handle vendor invoices, customer billing, payment processing, collections, and general accounting support.Key ResponsibilitiesAccounts PayableEnter, review, and process vendor invoices.Verify pricing, taxes, job references, and payment terms.Assist with weekly check runs and ACH payments.Maintain accurate vendor records and respond to vendor inquiries.Accounts ReceivablePrepare and send customer invoices based on completed HVAC service and projects.Review ServiceTitan jobs to ensure labor, materials, equipment, and other charges are billed accurately.Apply customer payments and resolve posting issues.Follow up professionally on past-due accounts.Assist with credits, refunds, and customer account maintenance.General AccountingMaintain accurate digital records and documentation.Assist with reconciliations and month-end close.Work with dispatch, technicians, operations, and management to resolve billing issues.Perform other accounting and administrative duties as needed.Qualifications1–2+ years of AP, AR, bookkeeping, or accounting experience.Experience with ServiceTitan strongly preferred.Experience in HVAC, construction, home services, or another service business is a plus.Basic understanding of accounting principles.Proficiency with Excel and email.Experience with QuickBooks, Sage, NetSuite, or similar accounting software.Strong attention to detail, organization, and communication skills.Comfortable working in a fast-paced, high-volume environment.Schedule: Monday–Friday