HVAC Accounts Receivable Associate

Zohorecruit; Round Rock (TX); On-site; USD 23,000 - 32,000; Full time

Job summary

Zohorecruit in Round Rock, TX is seeking an Accounts Receivable Associate to handle invoicing, billing, payments, and customer records within the HVAC department. You will review service reports, process payments, and maintain accuracy in billing while supporting month-end closes.

The role emphasizes strong Excel use, GAAP familiarity, and clear communication with customers and internal teams. The position is full-time and on-site in Round Rock, with a starting wage of $20/hour.

Qualifications

• Education: high school diploma or equivalent required; associate degree preferred.
• Experience: 2 years in scheduling, billing, or related field; HVAC experience a plus.
• Skills: proficiency in Excel and strong communication and organization.

Responsibilities

• Generate and distribute accurate invoices for HVAC (New Construction, Service and installations).
• Review work orders and service reports to ensure accurate billing.
• Process incoming payments and record them in the accounting system.
• Maintain and update customer billing records and account information.
• Monitor accounts receivable and follow up on overdue accounts to ensure timely payments.
• Respond to customer inquiries regarding billing issues and resolve discrepancies.
• Month-end and year-end closing processes.
• Performs other related duties as assigned
• Provide excellent customer service by addressing inquiries related to purchasing, scheduling, and billing.
• Coordinate and schedule HVAC services and installations for customers.
• Communicate scheduling details with customers and internal teams.

Skills

Invoicing

Billing

Accounts Receivable

Microsoft Excel

Customer service

Scheduling

GAAP

Communication

Detail-oriented

Problem solving

Education

High school diploma or equivalent

Associate degree in business administration, accounting, or related field preferred

Tools

Proprietary software

Job description

Round Rock, United States | Posted on 09/30/2026

Weare looking for a skilledAccounts Receivable Associatetoperform a variety of accounting, bookkeeping and financial tasks for the HVACdepartment. A successful AR associate should be familiar with basic businessaccounting procedures and have a flair for numbers to the point of reconcilingevery penny.

• Generateand distribute accurate invoices for HVAC (New Construction, Service andinstallations).
  
• Reviewwork orders and service reports to ensure accurate billing.
  
• Processincoming payments and record them in the accounting system.
  
• Maintainand update customer billing records and account information.
  
• Monitoraccounts receivable and follow up on overdue accounts to ensure timelypayments.
  
• Respondto customer inquiries regarding billing issues and resolve discrepancies.
  
• Month-endand year-end closing processes.
  
• Performs other related duties as assigned
  

Customer Service:

• Provideexcellent customer service by addressing customer inquiries and concernsrelated to purchasing, scheduling, and billing.
  
• Ensurea positive customer experience by maintaining clear and professionalcommunication.
  
• Answerincoming Service calls as needed and coordinate and schedule HVAC servicesand installations for customers.
  
• Workclosely with the dispatcher and Service Manager to align schedules withproject requirements.
  
• Communicatescheduling details and changes to customers and internal teams promptly.
  
• Maintainand update the service schedule in the company’s management software
  

Job Type: Full-time

Pay: Starting at $20.00 per hour

Expected hours: No less than 40 per week

Schedule:

• 8 hourshift
  
• Dayshift
  
• Mondayto Friday
  
• Abilityto Commute: Round Rock, TX 78664
  

Requirements

Qualifications:

• Education:Highschool diploma or equivalent required; associate degree in businessadministration, accounting, or related field preferred.
  
• Experience:2years of related experience in scheduling, billing, or a related field;experience in the HVAC industry is a plus.
  

Skills:

• Proficiencyin accounting and Microsoft Office Suite (Excel, Word) as well as ourproprietary software program.
  
• Strongorganizational and multitasking abilities.
  
• Excellentcommunication and customer service skills.
  
• Attentionto detail and accuracy in record-keeping.
  
• Strongproblem-solving abilities and the ability to work independently.
  
• Familiarity with bookkeeping and basic accountingprocedures including GAAP
  
• Bilingualis a plus
  
• Communication:Clearand professional communication with suppliers, customers, and internalteams.
  
• Organization:Efficientlymanaging schedules, inventory, and billing processes.
  
• CustomerFocus:Prioritizing customer satisfaction and resolving issuespromptly.
  
• ProblemSolving:Identifying and addressing issues related to purchasing,scheduling, and billing.
  

This job description outlines the general duties andqualifications required for the HVAC Accounts Receivable Associate role and maybe subject to modifications based on the company’s specific needs.