Accounts Receivable Specialist

American Refrigeration USA; Jacksonville (FL); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Paylocity in Florida seeks an organized accounts receivable professional to support industrial refrigeration projects with a focus on accurate invoicing and timely collections. Strong communication, collaboration, and a high sense of urgency are essential for success.

The role involves invoicing, payment updates, aging review, and progressive invoicing on complex projects, while maintaining relationships with customers and partners and adapting to changing processes.

Qualifications

• Bachelor's degree in finance, accounting, or related field preferred.
• Proven experience in accounts receivable or similar financial role.
• Strong understanding of accounting principles and Microsoft Office, especially Excel.

Responsibilities

• Customer invoicing and collecting
• Assisting customers with invoice inquiries and payment method updates
• Sending statements of outstanding invoices to customers
• Reviewing A/R aging reports and following up on past due balances
• Progressive invoicing on industrial refrigeration projects
• Assisting with system implementations and process changes
• Building sustainable relationships with industrial refrigeration customers and partners
• Managing a small volume of incoming phone calls
• Assisting with other duties as requested

Skills

Accounts receivable

Excel

Attention to detail

Communication

Education

Bachelor's degree in finance/accounting

Tools

Accounting software

ERP software

Job description

Description

SUMMARY:

The ideal candidate will have great communication skills, strong people skills, a growth mindset, and a positive attitude. They will be a collaborative team player who is solution-oriented, able to work quickly and efficiently in an office environment, and possess a high sense of urgency. This role directly supports accounts receivable processes for industrial refrigeration projects and clients. Multi-tasking is essential in this role.

ESSENTIAL DUTIES & RESPONSIBILITIES:

(Additional duties may be assigned).

• Customer invoicing and collecting
• Assisting customers with invoice inquiries and payment method updates
• Sending statements of outstanding invoices to customers
• Reviewing A/R aging reports and following up on past due balances
• Progressive invoicing on industrial refrigeration engineering and construction projects
• Assisting with system implementations and process changes
• Building sustainable relationships with industrial refrigeration customers and partners
• Managing a small volume of incoming phone calls
• Assisting with other duties as requested

SUPERVISORY RESPONSIBILITIES:

None.

Requirements

QUALIFICATIONS:

• Bachelor’s degree in finance, accounting, or a related field preferred.
• Proven experience in accounts receivable or a similar financial role, preferably supporting industrial refrigeration operations.
• Strong understanding of accounting principles and practices.
• Proficient in accounting software and Microsoft Office Suite, particularly Excel.
• Excellent communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.

COMPUTER SKILLS:

Proficiency with Microsoft Office (Excel, Outlook, Word) and accounting/ERP software used in industrial refrigeration service and construction operations; ability to learn new systems and processes.

Note:

This job description is subject to change and may not constitute all the responsibilities associated with this position.