Human Resources Assistants, Except Payroll and Timekeeping

Course Advisor; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

Course Advisor is seeking a Human Resources Assistant in the United States to compile and maintain personnel records and provide information to employees and job applicants. The ideal candidate will have strong listening, speaking, and writing skills, and will be proficient in Microsoft Office tools. Responsibilities include explaining company policies and managing training activities. A thorough understanding of various HR and office software is essential for this role.

Responsibilities

• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Gather personnel records from other departments or employees.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other relevant information.
• Process and review employment applications to evaluate qualifications or eligibility of applicants.
• Arrange for in-house and external training activities.
• Administer and score applicant and employee aptitude, personality, and interest assessment instruments.

Skills

Active Listening

Reading Comprehension

Speaking

Writing

Monitoring

Critical Thinking

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Email software

Word processing software

Microsoft Visio

Microsoft SharePoint

Database software

Microsoft Publisher

Google Docs

FileMaker Pro

Oracle PeopleSoft

Microsoft Internet Explorer

Enterprise resource planning (ERP) software

Calendar and scheduling software

Human resource management software (HRMS)

LinkedIn

Job description

Human Resources Assistant

Human Resources Assistants compile and maintain personnel records, record employee data such as address, weekly earnings, absences, sales or production amounts, supervisory reports, and details of termination. They prepare employment reports, file employment records, and provide requested information to authorized persons.

Daily Responsibilities

• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Gather personnel records from other departments or employees.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other relevant information.
• Process and review employment applications to evaluate qualifications or eligibility of applicants.
• Arrange for in‑house and external training activities.
• Administer and score applicant and employee aptitude, personality, and interest assessment instruments.

Key Skills

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Reading Comprehension: Understanding written sentences and paragraphs in work‑related documents.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Monitoring: Monitoring/assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Tools & Technologies

• Microsoft Excel
• Microsoft Word
• Microsoft Office
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Access
• Email software
• Word processing software
• Microsoft Visio
• Microsoft SharePoint
• Database software
• Microsoft Publisher
• Google Docs
• FileMaker Pro
• Oracle PeopleSoft
• Microsoft Internet Explorer
• Enterprise resource planning (ERP) software
• Calendar and scheduling software
• Human resource management software (HRMS)
• LinkedIn