People Ops Admin

Palm Harbor Homes; Glendale (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Palm Harbor Homes is seeking an HR Assistant to support day-to-day HR operations, payroll data, and employee relations in a fast-paced environment. The role emphasizes accuracy in records, timely clerical support, and effective communication across the HR team.

The ideal candidate has an associate degree in HR and at least 5 years of related experience, with strong Spanish language skills and proficiency in MS Office.

Qualifications

• Associate degree in HR-related field or equivalent experience.
• 5+ years' related administrative experience.
• Bilingual in Spanish strongly preferred.
• Detail-oriented and organized.
• Strong communication and customer service skills.
• Solid understanding of MS Office.
• Experience with ADP Workforce Now is preferred.
• Familiar with applicant tracking database systems an asset.
• Must have a valid state driver’s license.

Responsibilities

• Assist with day to day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources executives.
• Compile and update employee records (hard and soft copies).
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).
• Coordinate HR projects (meetings, training, surveys etc) and take minutes.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).
• Communicate with public services when necessary.
• Properly handle complaints and grievance procedures.
• Coordinate communication with candidates and schedule interviews.
• Conduct initial orientation to newly hired employees.
• Assist our recruiters to source candidates and update our database.

Skills

5+ years admin experience

Bilingual in Spanish

Detail-oriented

Strong communication

MS Office

ADP Workforce Now

Applicant tracking systems

Valid driver’s license

Education

Associate degree in HR-related field

Tools

ADP Workforce Now

Applicant tracking systems

Job description

About The Role

The HR Assistant ensures that workplace needs are being met in the form of benefit administration, salary determination, and employee discipline. An HR Assistant typically handles administrative and clerical duties as well.

The HR Assistant duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You’ll also assist in creating policies, processes and documents.

Essential Duties & Responsibilities

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database

Minimum Qualifications

• Associate degree in HR-related field or equivalent experience
• 5+ years' related administrative experience
• Bilingual in Spanish strongly preferred
• Detail-oriented and organized
• Strong communication and customer service skills
• Solid understanding of MS Office
• Experience with ADP Workforce Now is preferred
• Familiar with applicant tracking database systems an asset
• Must have a valid state driver’s license.
• Must maintain a clean and insurable driving record throughout employment, as defined by company vehicle insurance standards.