HSE Admin & Office Coordinator – ESOP

Rosendin; San Jose (CA); On-site; USD 57,000 - 75,000; Full time

Benefits offered by this job

ESOP - Employee Stock Ownership

401k

Annual bonus program

Job summary

Rosendin is seeking an Administrative Assistant in San Jose, CA to provide essential administrative support across divisions. You will coordinate calendars, travel, correspondence, and clerical tasks while delivering professional service to internal and external stakeholders.

The role requires an Associate degree and at least 2 years of office admin experience, with proficiency in Microsoft Office. Rosendin offers competitive benefits, ESOP ownership, and growth opportunities within a leading

Qualifications

• Associate degree in Business Administration or related discipline.
• Minimum 2 years' experience in office administrative work.
• Proficient in Microsoft Office (Outlook, Word, Excel); Oracle preferred.

Responsibilities

• Act as liaison between supervisor and others (departments, external contacts, vendors, clients).
• Provide prompt and professional service to internal and external clients.
• Prepare and distribute internal communications and serve as a central clearing position for general information.
• Oversee and process day-to-day administrative items: mail, packages, expenses, checks, courier services, office supplies.
• Perform filing, typing, data entry and other clerical support for all departments.
• Answer inquiries and direct calls to appropriate staff; take messages as needed.
• Coordinate meetings and travel arrangements; arrange schedules for management staff.
• Maintain supervisor's calendar and room bookings for department.
• Compose and edit letters, memos, reports, and departmental correspondence.
• Provide photocopying, filing, and faxing support as needed.
• Pull files and archive as required.
• Duties may evolve with business needs.

Skills

MS Office proficiency

Communication skills

Multi-tasking

Team player

Attention to detail

2+ years office admin experience

Education

Associate degree in Business Administration

Tools

Oracle

Microsoft Office

Job description

Rosendin is seeking an Administrative Assistant in San Jose, CA to provide essential administrative support across divisions. You will coordinate calendars, travel, correspondence, and clerical tasks while delivering professional service to internal and external stakeholders.

The role requires an Associate degree and at least 2 years of office admin experience, with proficiency in Microsoft Office. Rosendin offers competitive benefits, ESOP ownership, and growth opportunities within a leading