HSE Administrative Assistant – ESOP‑Driven Growth & Support

Rosendin Electric, Inc.; San Jose (CA); Hybrid; USD 37,000 - 50,000; Full time

Benefits offered by this job

ESOP

401k

Annual bonus

PTO 17 days + holidays

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Rosendin Electric is seeking an Administrative Assistant to provide support to the Division and/or departments. You will act as liaison, manage calendars, arrange meetings and travel, and handle general clerical tasks to keep operations running smoothly.

Ideal candidates have an Associate degree in Business Administration or related discipline and at least two years of office experience. Proficiency with Microsoft Office and data entry is essential, with Oracle experience a plus.

Qualifications

• Associate degree in Business Administration or related discipline.
• Minimum 2 years experience in office administrative work.
• Can be a combination of education, training, and relevant experience.

Responsibilities

• Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
• Provide prompt and professional service to all internal and external clients.
• Prepares and distributes internal communications and serves as a central clearing position for general information.
• Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
• Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
• Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
• Coordinate and initiate meetings and travel arrangements for the Department.
• Arrange schedules for management staff.
• Maintain supervisor' calendar, schedule meetings and conference rooms for Department.
• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
• Provide support by photocopying, filing, and sending faxes as needed.
• Pulls and put files to dead storage as required.

Skills

Administrative experience

Attention to detail

Communication skills

Team collaboration

Education

Associate degree in Business Administration or related discipline

Tools

Microsoft Office

Oracle

10-key typing

Job description

Rosendin Electric is seeking an Administrative Assistant to provide support to the Division and/or departments. You will act as liaison, manage calendars, arrange meetings and travel, and handle general clerical tasks to keep operations running smoothly.

Ideal candidates have an Associate degree in Business Administration or related discipline and at least two years of office experience. Proficiency with Microsoft Office and data entry is essential, with Oracle experience a plus.