HR Specialist

Appone; Trenton (NJ); On-site; USD 54,000 - 66,000; Full time

Job summary

Catholic Charities, Diocese of Trenton is seeking a Training Coordinator to oversee HR-sponsored training programs, facilitate new hire orientation, and support departmental functions.

In this role you will coordinate internal and external trainings, ensure CEU availability, develop surveys, manage records in HRIS/ATS, and partner with schools and vendors. The position emphasizes collaboration, confidentiality, and compliance, with a 35-hour work week and a $60,000 annual salary.

Qualifications

• Bachelor’s degree in a related field preferred.
• Associates + 4 years of related experience handling HR functions, event coordination, and training/orientation exp.
• Proficient in Microsoft Office; experience in E-learning preferred.
• Experience with ATS and HRIS; ability to maintain training databases.
• Strong interpersonal, communications, organizational, and analytical skills.

Responsibilities

• Coordinate, host, and facilitate the agency’s new hire orientation program.
• Produce and distribute training reports and maintain employee files.
• Create agency surveys with Survey Monkey and share responses.
• Coordinate trainings (in-house and outsourced) and ensure CEU availability.
• Collaborate with schools/partners to map training schedules and market opportunities.
• Gather feedback with Senior Employee Relations and Engagement Officer to assess needs and improve programs.
• Coordinate Virtus trainings and Relias; manage accounts and curriculum.
• Follow up on missing training and orientation documentation for compliance.
• Facilitate onboarding for interns and volunteers.
• Assist in career fairs and employee relations initiatives.
• Assist with employment verifications and background checks.
• Run and distribute system reports; support personnel audits.
• Create Welcome Packets; administer monthly Flex spending checks.
• Track volunteers' hours quarterly; perform other related duties.

Skills

Interpersonal skills

Communication skills

Organizational skills

Time management

Analytical skills

Education

Bachelor's degree in a related field

Associate's degree

Tools

Microsoft Office

ATS

HRIS

LMS

Job description

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, rewarding career, competitive salaries, and comprehensive benefit programs. Some of our benefits include: generous paid holidays, vacation, and sick time; Employee Assistance Program, excellent health & pension plans; Public Student Loan Forgiveness program; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affiramtive Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance.

Req Number HUM-26-00003

Location CAS - Central Administrative Services (Trenton)

Full-Time/Part-Time Full-Time

Number of Openings 1

Category Human Resources

Description

Job Summary: Responsible for the coordination of training programs sponsored by the Human Resources department, as well as the facilitation of the new hire orientation program, and other support functions for the department.

Essential Functions

• Coordinate, host, and facilitate the agency’s new hire orientation program.
• Produce and distribute training reports as required by the program personnel and for employee personnel files; and maintain employee files and manage filing.
• Create agency surveys through Survey Monkey; filter and share responses as requested.
• Coordination of agency sponsored trainings (in-house and outsourced), such as Cultural Competency, Ethics, Management trainings, various Clinical and wellness workshops, etc.; and ensure CEU availability for clinical course offerings.
• Collaborate with schools, community partners, and other presenters to map out training schedules, and market training opportunities to employees and provide necessary information.
• Gather staff and trainers’ feedback, received through training and orientation evaluations and surveys, with the Sr. Employee Relations and Engagement Officer to help assess agency’s training needs and to ensure the effectiveness of the programs. Assist in researching new training opportunities and set up Zoom meetings as needed.
• Coordination of Virtus trainings and Relias. Perform account set ups and maintain updated curriculum and training records.
• Follow through on any missing training and orientation documentation to ensure compliance.
• Facilitate the onboarding process for interns and volunteers.
• Assist in participating in career fairs as needed.
• Manage the agency performance evaluation process.
• Assist with employee relations matters and Employee Appreciation Committee initiatives as needed.
• Assist with employment verifications as needed.
• Run and distribute system reports.
• Provide support during personnel audits.
• Assist with background checks as needed.
• Create Welcome Packets.
• Administer monthly Flex spending Account checks and reconciliation on a monthly basis.
• Quarterly tracking of volunteers’ hours and annual hours.
• Other related duties as needed.

Position Requirements

Minimum Qualifications: Bachelor’s degree in a related field preferred. Associates + 4 years of related experience handling HR functions, event coordination, and prior training/orientation exp.

Knowledge: Proficient in Microsoft Products. Experience in E-learning preferred. Applicant Tracking Systems (ATS), HR Information Systems (HRIS), and other Relevant HR Software. Experience in maintaining training databases and HRIS.

Skills: Strong interpersonal skills, with the ability to build rapport and establish trust. Service oriented with strong follow-up, organizational, research and analytical skills. Excellent communication skills to effectively interact with employees, management, and external vendors. Excellent time management skills and ability to manage multiple tasks.

Abilities: Ability to prioritize effectively and meet deadlines. Ability to maintain strict confidentiality. Able to effectively manage complex schedules, paperwork, and multi-step processes and follow-up skills.

Supervisory Requirements: n/a

Licenses/Certifications Needed: n/a

Exempt/Non-Exempt Exempt

Weekly Work Hours 35 hours

Proposed Salary 60,000

Schedule 8:30am-4:00pm

This position is currently accepting applications.