Administrative Assistant I

Catholic Charities - Diocese of Trenton; Whiting (NJ); On-site; USD 30,000 - 40,000; Full time

Job summary

Catholic Charities, Diocese of Trenton in Brick, NJ is seeking an Administrative Assistant I to support clerical operations and help maintain donor and program records.

You will perform word processing, data entry, answer phones, prepare reports, and assist with scheduling. Strong communication and attention to detail are required; a HS diploma or GED with 3 years related experience is preferred. Mon-Fri, 35 hours/week.

Qualifications

• HS diploma or GED with 3 years related experience preferred.
• Proficient in word processing, spreadsheets, and general clerical tasks.
• Excellent verbal and written communication; strong organization and time management.

Responsibilities

• Performs moderate level administrative functions (word processing).
• Performs general clerical duties (typing, filing, data entry, etc.).
• Answers phones, greets clients, maintains office voicemail.
• Logs and tracks revenue donations and in-kind donations.
• Compiles and submits reports and prepares donor thank you letters.

Skills

Verbal communication

Written communication

Attention to detail

Office procedures

Education

HS or GED + 3 years experience

Tools

Word processing

Spreadsheets

Job description

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, rewarding career, competitive salaries, and comprehensive benefit programs. Some of our benefits include: generous paid holidays, vacation, and sick time; Employee Assistance Program, excellent health & pension plans; Public Student Loan Forgiveness program; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affi‑???

To learn more about the agency, please visit our website at: www.catholiccharitiestrenton.org. For frequently asked questions, please click here: https://www.catholiccharitiestrenton.org/careers/frequently-asked-questions/

Req Number CLE-26-00006

Location CFS - Ocean (Whiting, NJ)

Full-Time/Part-Time Full-Time

Number of Openings 1

Category Clerical

JOB SUMMARY

Work involves a wide variety of involved clerical operations, requiring the interpretation of broad guidelines.

ESSENTIAL FUNCTIONS

• Performs moderate level administrative functions (word processing)
• Performs general clerical duties (typing, filing, data entry, etc.)
• Answers phones, greets clients, maintains office’s general voicemail box
• Logs and tracks revenue donations
• Logs and tracks in-kind donations
• Compiles and submits reports
• Prepares donor thank you letters as requested
• Responsible for mail pickup and distribution between locations
• Distributes confidential and sensitive documents as necessary
• Assists with facilities management by stocking consumables daily
• Operates a variety of office equipment
• Prepares monthly staff meeting minutes and attendance record
• Prepares and maintains daily and weekly staff schedules and staff phone extension listing

SUPERVISORY REQUIREMENTS

N/A

Position Requirements

KNOWLEDGE/SKILLS/ABILITIES

Excellent verbal and written communication skills. Comprehensive knowledge of and skilled in office administrative procedures. Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

MINIMUM QUALIFICATIONS

• HS or GED + 3 years related work experience; OR 1 year of college + 2 years of related work experience. Proficient in word processing, spreadsheets and/or other office applications. Must pass skills test. One year of supervisory experience, if applicable.

LICENSES/CERTIFICATIONS NEEDED

N/A

Exempt/Non-Exempt Non-Exempt

Weekly Work Hours 35

Proposed Salary $34,800

Schedule Mon-Fri 9:00AM to 4:00PM

This position is currently accepting applications.

Administrative Assistant I in Brick, NJ