Administrative Assistant II - HR

Delphi Technologies; Trenton (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive benefits

Health and pension plans

Employee Assistance Program

Job summary

Catholic Charities, Diocese of Trenton seeks an HR Administrative Assistant to provide essential support within the HR department in Trenton. The role emphasizes strong organization, detail orientation, and independent initiative to plan and execute tasks.

Responsibilities include document preparation, HR inquiries, audits, benefits administration, recruitment support, and confidential record maintenance. This full-time position offers a Monday–Friday schedule and opportunities to contribute to

Qualifications

• AA degree from an accredited college + 2 years of related experience; or HS / GED + 4 years of related work experience.
• Prior HR and benefits experience is a plus.
• Exempt/Non-Exempt classification and 35 hours weekly.

Responsibilities

• Prepares letters and other documents using word processing, spreadsheet, HR database, or presentation software.
• Directs incoming HR inquiries from job applicants and employees appropriately.
• Provides support during agency personnel audits and follows through on missing documentation.
• Administers employee life insurance enrollments and terminations.
• Supports HR by filing confidential records daily.
• Assists with labor law posters distribution.
• Provides recruitment support – reference checking, credentialing, postings, onboarding.
• Processes unemployment claims and hearings and provides wage verification.
• Maintains HR files and handles confidential information with discretion.
• Facilitates reconciliation of HR AMEX statements and other billing reconciliation.
• Assists with benefits enrollment, data entry, and HRIS information research.
• Assists with meeting minutes and ER interview notes.
• Follow up on New-Hire Orientation documents and updates.
• Assigns and deactivates gas pins for vehicles.
• Assists with tracking of CARI checks.

Skills

Organization

Attention to detail

Communication

Follow-up skills

Multitasking

Discretion

Education

AA degree

2 years related experience

HS/GED + 4 years exp

Tools

Microsoft Office

Job description

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non‑profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work‑life balance, rewarding career, competitive salaries, and comprehensive benefit programs. Some of our benefits include: generous paid holidays, vacation, and sick time; Employee Assistance Program, excellent health & pension plans; Public Student Loan Forgiveness program; and wide array of training and staff development opportunities to earn on‑site CEUs. Catholic Charities is an Affi…?
To learn more about the agency, please visit our website at: www.catholiccharitiestrenton.org. For frequently asked questions, please click here: https://www.catholiccharitiestrenton.org/careers/frequently-asked-questions/

Req Number HUM-26-00002

Location CAS - Central Administrative Services (Trenton)

Full-Time/Part-Time Full-Time

Number of Openings 1

Category Human Resources

JOB SUMMARY:

Responsible for administrative processes, special projects, and for providing administrative support for the primary functions within the HR department. This position requires excellent communication and follow‑up skills, independent judgment, critical thinking and initiative to plan and execute functions. High attention to detail and performing as a team player is essential.

ESSENTIAL FUNCTIONS:

• Prepares letters and other documents using word processing, spreadsheet, HR database, or presentation software
• Directs incoming HR inquiries from job applicants and employees appropriately
• Provides support during agency personnel audits, and follows through on any missing documentation, as required
• Administers employee life insurance enrollments and terminations
• Supports the HR staff by filing confidential records daily
• Assists with labor law posters’ distribution
• Provides recruitment support as needed – reference checking, credentialing, job postings, and onboarding documentation.
• Processes unemployment claims and hearings and provides wage verification
• Creates and maintains HR files, and handles confidential and sensitive information with discretion and maintains confidentiality in accordance with agency policies and procedures
• Facilitates reconciliation of HR AMEX statement and other billing reconciliation
• Assists with benefits enrollment, data entry, and HRIS information research
• Assists with meeting minutes, and taking notes during ER interviews, as requested
• Follow up on New-Hire Orientation documents and updates spreadsheet
• Assigns and deactivates gas pins for employees driving agency vehicles
• Assists with tracking of CARI checks
• Proofread documents as needed
• Responds timely to the student loan forgiveness applications and employment verification requests
• Maintains spreadsheet for recording the information gathered from exit interviews
• Assists with ordering dept. supplies and furniture as requested
• Act as a front desk relief staff
• Assists with the HR department events and activities assigned
• Assists with employee health benefit questions, as needed
• Other related duties and projects as assigned

OTHER DUTIES:

Assists with departmental projects as needed (Benefits Fair, Employee Recognition events, mass mailings, internal cross-training, administrative coverage during staff’s leaves, etc.) and other HR special projects as assigned.

Position Requirements

KNOWLEDGE/SKILLS/ABILITES:

Strong organizational skills, attention to detail and the ability to handle multiple projects independently. Extensive knowledge of office administrative procedures. Interpersonal skills demonstrating a high standard for customer service, project coordination experience, and ability to work with different levels of employees as well as outside clients/vendors. Proficient in Microsoft office products. Good verbal and written communication skills. Excellent follow‑up skills and skilled in establishing priorities and meeting deadlines.

MINIMUM QUALIFICATIONS:

AA degree from an accredited college + 2 years of related experience; or HS / GED + 4 years of related work experience. Prior HR and benefits experience a plus.

Exempt/Non-Exempt Non-Exempt

Weekly Work Hours 35

Proposed Salary TBD

Schedule Monday-Friday, 8:30am-4:00pm

This position is currently accepting applications.