HR Administrative Coordinator — Nonprofit

Delphi Technologies; Trenton (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive benefits

Health and pension plans

Employee Assistance Program

Job summary

Catholic Charities, Diocese of Trenton seeks an HR Administrative Assistant to provide essential support within the HR department in Trenton. The role emphasizes strong organization, detail orientation, and independent initiative to plan and execute tasks.

Responsibilities include document preparation, HR inquiries, audits, benefits administration, recruitment support, and confidential record maintenance. This full-time position offers a Monday–Friday schedule and opportunities to contribute to

Qualifications

• AA degree from an accredited college + 2 years of related experience; or HS / GED + 4 years of related work experience.
• Prior HR and benefits experience is a plus.
• Exempt/Non-Exempt classification and 35 hours weekly.

Responsibilities

• Prepares letters and other documents using word processing, spreadsheet, HR database, or presentation software.
• Directs incoming HR inquiries from job applicants and employees appropriately.
• Provides support during agency personnel audits and follows through on missing documentation.
• Administers employee life insurance enrollments and terminations.
• Supports HR by filing confidential records daily.
• Assists with labor law posters distribution.
• Provides recruitment support – reference checking, credentialing, postings, onboarding.
• Processes unemployment claims and hearings and provides wage verification.
• Maintains HR files and handles confidential information with discretion.
• Facilitates reconciliation of HR AMEX statements and other billing reconciliation.
• Assists with benefits enrollment, data entry, and HRIS information research.
• Assists with meeting minutes and ER interview notes.
• Follow up on New-Hire Orientation documents and updates.
• Assigns and deactivates gas pins for vehicles.
• Assists with tracking of CARI checks.

Skills

Organization

Attention to detail

Communication

Follow-up skills

Multitasking

Discretion

Education

AA degree

2 years related experience

HS/GED + 4 years exp

Tools

Microsoft Office

Job description

Catholic Charities, Diocese of Trenton seeks an HR Administrative Assistant to provide essential support within the HR department in Trenton. The role emphasizes strong organization, detail orientation, and independent initiative to plan and execute tasks.

Responsibilities include document preparation, HR inquiries, audits, benefits administration, recruitment support, and confidential record maintenance. This full-time position offers a Monday–Friday schedule and opportunities to contribute to