Administrative Assistant I

Appone; Westampton Township (NJ); On-site; USD 22,000 - 31,000; Full time

Job summary

Catholic Charities, Diocese of Trenton is seeking a full-time clerical assistant at IBHS Burlington - EISS (Westampton, NJ). The role involves a range of administrative tasks including word processing, payroll support, bank deposits, billing, and filing.

Ideal candidates have a high school diploma and 3 years of related experience or equivalent college credit plus experience. The position requires strong communication skills and attention to detail, with a schedule Monday–Friday, 8:00am–4:30pm

Qualifications

• Excellent verbal and written communication skills.
• Comprehensive knowledge of and skilled in office administrative procedures.
• Attention to detail in composing, typing, and proofreading materials, establishing priorities and meeting deadlines.

Responsibilities

• Performs moderate level administrative functions (word processing, excel, and/or other MS Office applications).
• May assist with bi-weekly and hourly payroll information.
• Prepares bank deposits and statements of revenue as needed.
• Prepares and submits billings as needed.
• Assists with statistical reporting and facilities management as needed.
• Responsible for disbursement, maintenance and reconciliation of petty cash as required.
• Establishes, maintains and updates the filing system.
• Compiles reports; updates, checks and completes records, forms and documents.
• Answers phones, greets customers.
• Performs other general clerical duties (typing, filing, distributing mail, etc.).
• Operates and maintains a variety of office equipment.

Skills

Verbal communication

Written communication

Office administration

Education

High School diploma / GED + 3 years experience

Tools

MS Office

Job description

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, rewarding career, competitive salaries, and comprehensive benefit programs. Some of our benefits include: generous paid holidays, vacation, and sick time; Employee Assistance Program, excellent health & pension plans; Public Student Loan Forgiveness program; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an affirmative action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance.

To learn more about the agency, please visit our website at: www.catholiccharitiestrenton.org. For frequently asked questions, please click here: https://www.catholiccharitiestrenton.org/careers/frequently-asked-questions/

Location IBHS Burlington - EISS (Westampton, NJ)

Full-Time/Part-Time Full-Time

Number of Openings 1

Category Clerical

JOB SUMMARY

Work involves a wide variety of involved clerical operations, requiring the interpretation of broad guidelines.

ESSENTIAL FUNCTIONS

• Performs moderate level administrative functions (word processing, excel, and/or other MS Office applications)
• May assist with bi-weekly and hourly payroll information
• Prepares bank deposits and statements of revenue as needed
• Prepares and submits billings as needed
• Assists with statistical reporting and facilities management as needed
• Responsible for disbursement, maintenance and reconciliation of petty cash as required
• Establishes, maintains and updates the filing system
• Compiles reports; updates, checks and completes records, forms and documents
• Processes and distributes confidential and sensitive documents
• Answers phones, greets customers
• Performs other general clerical duties (typing, filing, distributing mail, etc.)
• Operates and maintains a variety of office equipment

SUPERVISORY REQUIREMENTS

Possibly

POSITION REQUIREMENTS

KNOWLEDGE/SKILLS/ABILITIES

Excellent verbal and written communication skills. Comprehensive knowledge of and skilled in office administrative procedures. Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.

MINIMUM QUALIFICATIONS

High School diploma/GED + 3years of related work experience; OR 1 year of college + 2 years related work experience. Proficient in word processing, spreadsheets and/or other office applications. Ability to pass skills test as applicable. One year of supervisory experience, if applicable.

LICENSES/CERTIFICATIONS NEEDED

N/A

Exempt/Non-Exempt Non-Exempt

Weekly Work Hours 40

Proposed Salary up to $19/hr

Schedule Monday-Friday, 8:00am-4:30pm

This position is currently accepting applications.