HR Records & Compliance Coordinator (Hybrid)

Elwyn; Media (Delaware County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Generous Paid Time Off

Comprehensive Medical/Dental/Vision

Earned Wage Access/On-Demand Pay

Paid On-the-Job Training

Tuition Reimbursement

Career Advancement Opportunities and G

Flexible Schedules

Retirement Savings Plan

Job summary

Elwyn is seeking an HR Ops Coordinator to maintain frontline custody of employee records, support audits and licensure reviews, and uphold confidentiality. The role offers hybrid work with a primary office location and remote flexibility at the HR Operations Manager’s discretion.

Responsibilities include record management, documentation standards, collaboration with onboarding, HRIS data extraction, audits, and compliance support while handling sensitive information per HIPAA and SOPs.

Qualifications

• High school diploma or GED required.
• Two years’ experience in an office with filing responsibilities.
• Experience maintaining large filing systems preferred.
• Experience maintaining employee records and confidentiality emphasized.

Responsibilities

• Creates and maintains electronic personnel records.
• Prepares and organizes employee documentation for electronic filing as per HR guidelines and laws.
• Collaborates with Onboarding Team to collect and store new hire documents.
• Extracts documents from HRIS for import into HR Document Management System.
• Performs periodic audits of files to ensure accuracy and compliance.
• Prepares electronic documents for audits and requests from programs and service areas.
• Keeps sensitive information confidential per SOPs and HIPAA.
• Maintains lists and charts on file contents and retention needs.
• Handles unemployment claims documentation and responses within SLAs.
• Provides backup support to the HR Services Team.

Skills

Attention to detail

Communication skills

Independent work

Organization

Education

High school diploma or GED

Tools

MS Word

MS Excel

MS Outlook

UKG Pro

HRIS

Zendesk

ServiceNow

Job description

Elwyn is seeking an HR Ops Coordinator to maintain frontline custody of employee records, support audits and licensure reviews, and uphold confidentiality. The role offers hybrid work with a primary office location and remote flexibility at the HR Operations Manager’s discretion.

Responsibilities include record management, documentation standards, collaboration with onboarding, HRIS data extraction, audits, and compliance support while handling sensitive information per HIPAA and SOPs.