Hybrid HR Coordinator: Onboarding & Compliance Lead

Graham Healthcare Group; Canonsburg (Washington County); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401K with 4% match

PTO 15 days

Pension plan

Education assistance (Purdue program)

Job summary

Graham Healthcare Group is seeking an HR Coordinator to support HR processes, onboarding, records, and database management in a hybrid work environment after a 90-day ramp. The role emphasizes strong customer service, confidentiality, and accurate file maintenance in a dynamic health services setting.

Based in Warrendale, PA, the position includes 8–5 hours, benefits, and 15 PTO days; candidates should be detail-driven with excellent communication and multi-tasking abilities to assist HR

Qualifications

• Associate degree, Bachelor’s preferred
• Cross-trained in many functions within the Human Resources department
• Working knowledge of principles and practices of Human Resources administration preferred
• Able to maintain a high level of confidentiality
• Excellent customer service skills
• Able to effectively manage concurrent demands and multitask
• Detail oriented
• Effective verbal and written communication skills
• Excellent presentation skills - individual and group
• Strong organization skills
• Proficiency in the Microsoft Office suite
• Ability to work independently and self-direct on a variety of projects
• Strong attention to detail and ability to maintain confidentiality of business information
• Good judgment and decision-making skills
• A valid driver’s license and willingness to drive ~20% of time

Responsibilities

• Cross-vide customer service by answering employee requests and questions
• Greet guests and open the secured door to employees and visitors
• Maintain employee files
• Make photocopies, fax documents, and perform other clerical functions
• Conduct audits of files and recommend corrective action plans
• Process background check screening in accordance with accrediting bodies and federal and state guidelines
• Enter/update renewable requirement information into HCHB and proactively obtain requirements from staff to ensure compliance
• Communicate with the leadership team when employee renewal requirements are due (performance evaluations, TB tests, driver’s license, auto insurance, professional license, etc.)
• Manage the employee badge system to ensure proper access is given when issuing badges and removing access as needed
• Assist with new employee orientation and coordination of new-hire paperwork, including but not limited to I-9 verification
• Keep the online training database up to date
• Process address changes and update HCHB
• Process professional license applications for employees needing dual licensure
• Process personnel change forms, prepare offer letters, and maintain the applicant tracking system
• Source candidates for open positions and future candidate pools using social media and other sourcing strategies
• Assist with Employee Relations issues
• Manage employee self-service (payroll) registrations and troubleshooting
• Handle the business card ordering process and the coordination of equipment return
• Update and maintain the company photo roster

Skills

HR coordination

Customer service

MS Office

Attention to detail

Communication skills

Multitasking

Confidentiality

Education

Associate degree

Bachelor’s degree preferred

Tools

MS Office

Job description

Graham Healthcare Group is seeking an HR Coordinator to support HR processes, onboarding, records, and database management in a hybrid work environment after a 90-day ramp. The role emphasizes strong customer service, confidentiality, and accurate file maintenance in a dynamic health services setting.

Based in Warrendale, PA, the position includes 8–5 hours, benefits, and 15 PTO days; candidates should be detail-driven with excellent communication and multi-tasking abilities to assist HR