HR & Ops Admin Coordinator — Growth & Systems (PT)

Crunch Fitness; Tustin (CA); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Cell phone stipend

Laptop

Employee membership

Personal Training discounts

Wellness resources

Job summary

Crunch Fitness is seeking a meticulous HR and Operations Admin Coordinator to support Human Resources, Club Operations, and Club Systems Administration. This role emphasizes accuracy, confidentiality, and proactive process improvement in a fast-paced, multi-location environment.

You will handle job ads, onboarding workflows, payroll system entries, records management, and compliance reporting, while building positive relationships with club managers.

Qualifications

• Extremely detail-oriented with high accuracy in administrative work.
• Highly organized with excellent time-management skills.
• Clear, professional communicator with managers across locations; maintains confidentiality.

Responsibilities

• Create and post job ads; manage job sponsorships and tracking.
• Maintain and update offer letter templates.
• Manage user access for hiring platforms and HR systems.
• Send offer letters and launch onboarding workflows.
• Enter new hires into Paylocity and initiate Welcome Packets.
• Collect certifications and maintain employee records.
• Process records requests and track PTO, sick time, and leaves of absence.
• Coordinate Club Connect CPR setup and tracking.
• Maintain compliance reporting: anti-harassment, CPR, and termination reports.
• Active employee documentation needs, such as pay corrections and coaching reports.
• Send separation packets and ensure offboarding documentation is saved to employee files.
• Notify CGO of terminations for COBRA processing.
• Future (if full-time): manage status changes, term checklists, and final check processing.

Skills

Extremely detail-oriented

Time-management

Strong communication

HR system experience

Tools

Paylocity HR System

Job description

Crunch Fitness is seeking a meticulous HR and Operations Admin Coordinator to support Human Resources, Club Operations, and Club Systems Administration. This role emphasizes accuracy, confidentiality, and proactive process improvement in a fast-paced, multi-location environment.

You will handle job ads, onboarding workflows, payroll system entries, records management, and compliance reporting, while building positive relationships with club managers.