HR Operations Specialist - Front Desk & Onboarding

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 58,000; Full time

Job summary

State of Louisiana in Baton Rouge seeks an Administrative Program Specialist C to provide HR guidance, onboarding support, and daily administrative services. You will welcome visitors, manage calls, coordinate purchases and travel, and assist with new hire orientation.

The role emphasizes following policies, ethics, and professionalism while maintaining a positive front desk presence. Schedule and salary will reflect qualifications and experience.

Qualifications

• Five years of experience in administrative services.
• Six years of full-time work experience in any field plus two years in administrative services.
• A bachelor's degree plus two years of experience in administrative services.
• An advanced degree plus one year of experience in administrative services.
• Experience substitution: 30 semester hours equals one year of experience; max substitution 120 semester hours.

Responsibilities

• Greet visitors and staff with kindness and professionalism.
• Answer incoming calls, route messages, and provide general information about HR services.
• Coordinate office purchases and travel assistance.
• Facilitate new employee orientation bi-weekly; assign and follow up with required trainings.
• Maintain the front desk and lobby area for a welcoming environment.
• Support the team with data entry, filing, mail distribution, and general administrative tasks.

Skills

Accepting Direction

Demonstrating Accountability

Following Policies and Procedures

Acting with Ethics and Integrity

Displaying Professionalism

Customer Service

Education

Bachelor's degree

Advanced degree

Tools

LaGov (SAP)

SuccessFactors

Job description

State of Louisiana in Baton Rouge seeks an Administrative Program Specialist C to provide HR guidance, onboarding support, and daily administrative services. You will welcome visitors, manage calls, coordinate purchases and travel, and assist with new hire orientation.

The role emphasizes following policies, ethics, and professionalism while maintaining a positive front desk presence. Schedule and salary will reflect qualifications and experience.