HR & Operations Admin Coordinator — Detail‑Driven & Trusted

SIR Fitness LLC.; Carmel Valley (CA); Hybrid; USD 28,000 - 40,000; Full time

Benefits offered by this job

Opportunity for advancement

Wellness resources

Free food & snacks

Job summary

Crunch is looking for an HR and Operations Admin Coordinator to support HR, Club Operations, and Club Systems Administration. The role emphasizes accuracy, confidentiality, and organized processes while improving systems and workflows across departments.

You will handle postings, onboarding, records, and compliance tasks, with a probationary period and eventual flexible scheduling at various club locations. Strong communication and multi‑tasking are essential.

Qualifications

• Extremely detail‑oriented with accuracy in administrative work.
• Highly organized with excellent time‑management skills.
• Able to follow established procedures while identifying opportunities to streamline systems.
• High trust and confidentiality handling employee files.
• Clear, professional communicator with managers across locations.

Responsibilities

• Create and post job ads; manage job sponsorships and tracking.
• Maintain and update offer letter templates.
• Manage user access for hiring platforms and HR systems.
• Send offer letters and launch onboarding workflows.
• Enter new hires into Paylocity and initiate Welcome Packets.
• Collect certifications and maintain employee records.
• Process records requests and track PTO, sick time, and leaves of absence.
• Coordinate Club Connect CPR setup and tracking.
• Maintain compliance reporting: anti‑harassment, CPR, and termination reports.
• Active employee documentation needs, such as pay corrections and coaching reports.
• Send separation packets and ensure offboarding documentation is saved to employee files.
• Notify CGO of terminations for COBRA processing.
• Future (if full‑time): manage status changes, term checks, and final checks.

Skills

Detail oriented

Time management

Process improvement

Trustworthy

Communication

Interpersonal skills

Multitasking

Tools

Paylocity

HR platforms

Job description

Crunch is looking for an HR and Operations Admin Coordinator to support HR, Club Operations, and Club Systems Administration. The role emphasizes accuracy, confidentiality, and organized processes while improving systems and workflows across departments.

You will handle postings, onboarding, records, and compliance tasks, with a probationary period and eventual flexible scheduling at various club locations. Strong communication and multi‑tasking are essential.