HR Onboarding & Compliance Coordinator

GardaWorld; San Jose (CA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer matching

PTO and paid holidays

Disability coverage

Life insurance

Job summary

GardaWorld is seeking a Human Resources Coordinator in the San Jose area to support employee records, onboarding, benefits, and compliance. You will manage applicants, coordinate orientations, and ensure accurate HR data across systems.

The role emphasizes high-volume task handling, customer service, and collaboration with branch staff to screen and offer positions. This position offers a full-time schedule with comprehensive benefits.

Qualifications

• Authorized to work in the United States.
• Must be at least 21 years of age or older.
• High school diploma required; a college degree in human resources management or related field is preferred.
• A valid driver's license and maintain a driving record that meets company vehicle and insurance eligibility standards.
• A minimum of 1-3 years of experience in a fast-paced, human resources environment.
• Tech-savvy with experience in both proprietary and mass market systems.
• Microsoft Office Suite proficiency.

Responsibilities

• Interact positively with applicants, guiding them through the application process.
• Manage applicants' progress through the applicant tracking system, overseeing all steps and statuses.
• Collaborate with branch staff to screen, interview, and extend job offers to candidates; conduct new-employee orientations.
• Administer drug screens, fingerprinting, and background checks for candidates with conditional job offers.
• Schedule employee orientation, including enrollment in the Learning Management System.
• Communicate benefits to new hires, during employment changes, and during open enrollment.
• Review training hours reports for accuracy before payroll processing.
• Transition candidates into WinTeam and complete necessary post-hire maintenance.
• Conduct employment verifications as needed.
• Build and maintain branch employment records and reports, adhering to GardaWorld record retention policies (including I-9s, W-4s, direct deposit elections/paycards).
• Manage uniform inventory, place orders, review invoices, and schedule restocking.
• Verify licenses and ensure compliance reporting.
• Issue employee name badges.
• Process terminations and respond to unemployment claims.
• Maintain transfer request reports.
• Monitor driver compliance.
• Ensure WinTeam data integrity, including all employee status changes.
• Coordinate employee engagement efforts, including surveys, new hire orientation, special events, and recognition programs.
• Maintain OSHA documentation, support EEO-1 report filing, and ensure compliance with EEO regulations.
• Communicate state and local employment law changes to the Regional HR Leader (RHRL).
• Facilitate and coordinate safety, workers compensation programs, and IQAs.
• Assist walk-in applicants and employees, providing computer support as needed.
• Answer branch phones as required.
• Perform other related duties as assigned.

Skills

Onboarding

Employee documentation

Background checks

Benefits communication

HR compliance reporting

Customer service

HRIS/ATS proficiency

Clear communication

Detail-oriented

High-volume task management

Education

High school diploma

College degree in HR management or related field (preferred)

Tools

Microsoft Office Suite

HRIS/ATS platforms

Job description

GardaWorld is seeking a Human Resources Coordinator in the San Jose area to support employee records, onboarding, benefits, and compliance. You will manage applicants, coordinate orientations, and ensure accurate HR data across systems.

The role emphasizes high-volume task handling, customer service, and collaboration with branch staff to screen and offer positions. This position offers a full-time schedule with comprehensive benefits.