HR Onboarding & Compliance Coordinator

Citadel Aviation; Lake Charles (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

Citadel Aviation, LLC is seeking an HR Coordinator to support day-to-day HR operations, including badging, I-9 completion, onboarding, and maintaining employee records for a busy aviation environment.

You will coordinate travel for candidates, support new-hire orientation, and keep HR documentation current, ensuring audit-ready records and timely onboarding. Strong organization and confidentiality are essential; MS Office/SharePoint skills are required.

Qualifications

• High school diploma or GED.
• 2–4 years of HR administrative, coordinator, or records-intensive experience.
• Proficient with Microsoft Office and SharePoint.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
• Clear written and verbal English communication.
• Valid driver’s license.
• Authorized to work in the United States.
• Preferred: Associate’s or bachelor’s in HR/Business.
• Experience with Form I-9 and E-Verify.
• Aviation or manufacturing environment experience.
• Experience administering badging programs.
• Experience with HRIS and applicant tracking systems.
• SHRM-CP or PHR certification.

Responsibilities

• Process badge applications, renewals, and deactivations; coordinate fingerprinting and background checks; maintain badge inventory and access records.
• Complete, verify, and retain Form I-9 documentation; include E-Verify and reverification timelines.
• Prepare for new-hire orientation: materials, packets, IT/equipment setup, and first-day paperwork.
• Coordinate logistics for on-site employee events; manage catering, facilities, vendors, and RSVPs.
• Maintain personnel, medical, and I-9 files; conduct audits and report findings to HR Manager.
• Process day-to-day HR transactions; update HRIS and coordinate with Payroll/Benefits.
• Administer contract labor; track hours, invoices, and vendor reconciliations.
• Maintain HR SharePoint site and policy library; ensure versioning and accessibility.
• Support policy updates and confidentiality; provide responsive service to employees and managers.

Skills

MS Office

Organizational skills

Attention to detail

Communication

Discretion with confidential info

English proficiency

Driver's license

US work authorization

Education

High school diploma or GED

Associate’s or bachelor’s in HR/Business

SHRM-CP or PHR certification

Tools

SharePoint

HRIS

Applicant Tracking System

Job description

Citadel Aviation, LLC is seeking an HR Coordinator to support day-to-day HR operations, including badging, I-9 completion, onboarding, and maintaining employee records for a busy aviation environment.

You will coordinate travel for candidates, support new-hire orientation, and keep HR documentation current, ensuring audit-ready records and timely onboarding. Strong organization and confidentiality are essential; MS Office/SharePoint skills are required.