Onsite HR Admin & Onboarding Specialist

Vision Square Inc; Tampa (FL); On-site; USD 25,000 - 35,000; Part time

Job summary

Vision Square Inc. seeks an HR Administrative Specialist to manage Human Resources operations, onboarding, and recruiting coordination in a professional onsite setting in Tampa, FL. The role includes front desk duties, I-9 and E-Verify processes, and cross-functional HR support.

The ideal candidate has five years of related experience or an associate's degree, with strong HRIS and ADP platforms skills, and comfort handling confidential records in a business casual environment.

Qualifications

• Must speak, write, and understand English.
• High school diploma or equivalent with 5 years related experience, or an associate's degree.
• 3 years HRIS experience.
• 3 years HR administration and HR coordinating processes.
• 3 years experience with ADP HR platforms.
• 2 years onboarding experience.
• 1 year staff recruiting processes experience.
• 1 year receptionist experience including routing calls and filing.

Responsibilities

• Serve as a primary point of contact for Human Resources.
• Provide specialized administrative duties to support the HR Office.
• Cross-functional support to HR team members.
• Respond to inquiries regarding purchasing, personnel, facilities, and administration.
• Explain policies and procedures and resolve problems.
• Provide administrative support to the Chief Administrative Officer.
• Front desk receptionist duties and switchboard operations.
• Route calls, manage correspondence, maintain filing systems.
• Support onboarding and I-9 / E-Verify processes.
• Handle confidential documents and employment verifications.
• Coordinate purchasing and requisitions; manage P-Card usage.
• Prepare presentations and reports; edit content as needed.
• Coordinate employee surveys and internal events.
• Arrange staff travel and travel reimbursements.

Skills

English language

HR administration

HR coordination

HRIS systems

ADP HR platforms

Onboarding

Reception duties

Education

High school diploma or equivalent; 5 years related experience OR Associate's degree

Tools

ADP Workforce

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Job description

Vision Square Inc. seeks an HR Administrative Specialist to manage Human Resources operations, onboarding, and recruiting coordination in a professional onsite setting in Tampa, FL. The role includes front desk duties, I-9 and E-Verify processes, and cross-functional HR support.

The ideal candidate has five years of related experience or an associate's degree, with strong HRIS and ADP platforms skills, and comfort handling confidential records in a business casual environment.