On-Site HR Operations & Onboarding Specialist (Tampa)

ACL Digital; Tampa (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

ACL Digital in Tampa, FL seeks an HR Administrative Specialist to support core HR operations and act as a front-line ambassador. You will manage front desk reception, coordinate onboarding, assist with recruiting operations, and provide day-to-day administrative support to HR leadership.

The ideal candidate works independently, maintains strict confidentiality, and collaborates with cross-functional teams to ensure smooth HR processes in a professional corporate office.

Qualifications

• Education & Experience: High School Diploma (or equivalent) with at least 5 years of related administrative/HR experience, OR an Associate Degree with 3+ years of experience.
• HR Administration: 3+ years of experience handling HR administrative and coordination workflows.
• HRIS Systems: 3+ years of hands-on experience using HR information systems (experience with ADP platforms is required).
• Onboarding & Compliance: 2+ years of experience conducting new employee orientation, onboarding workflows, and processing I-9/E-Verify documentation.
• Recruiting Support: 1+ year of experience supporting staff recruiting coordination.
• Front Desk / Reception: 1+ year of experience managing reception desks, switchboards/call routing, and file systems.
• Technical Proficiency: Skilled with standard office hardware (desktop computers, badge printers, multifunction scanners/copiers) and software (Word, Excel, PowerPoint).
• Strong written and verbal communication skills with a proven track record of handling highly confidential records.

Responsibilities

• Serve as the primary front desk receptionist: welcome visitors, route incoming switchboard calls, manage correspondence, and maintain organized digital and physical personnel files.
• Provide administrative support to executive leadership and cross-functional HR team members.
• Handle inquiries regarding policies, personnel matters, facilities, and procedures, resolving routine questions independently.
• Draft, edit, and format professional correspondence, memos, forms, and presentations using standard office productivity suites.
• Facilitate New Employee Orientation (NEO) and manage end-to-end onboarding documentation, including I-9 completion and E-Verify processing.
• Assist with recruiting coordination, interview scheduling, and basic applicant tracking workflows.
• Process employment verifications and assist with documentation related to wage garnishments and employee status changes.
• Support the coordination of internal and external events, such as job fairs, open enrollment, benefits presentations, and company wellness initiatives.
• Assist with department purchasing: obtain price quotes, enter system requisitions, coordinate approvals, and assist with procurement card (P-Card) reconciliation.
• Coordinate business travel logistics and process staff reimbursement requests.

Skills

HR Administration

HRIS Systems

Onboarding & Compliance

Recruiting Support

Front Desk / Reception

Technical Proficiency

Communication Skills

Education

High School Diploma or equivalent

Associate Degree in related field

Tools

ADP platforms

Job description

ACL Digital in Tampa, FL seeks an HR Administrative Specialist to support core HR operations and act as a front-line ambassador. You will manage front desk reception, coordinate onboarding, assist with recruiting operations, and provide day-to-day administrative support to HR leadership.

The ideal candidate works independently, maintains strict confidentiality, and collaborates with cross-functional teams to ensure smooth HR processes in a professional corporate office.