HR Onboarding & Admin Coordinator

US Lawns; Roanoke (VA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Health Savings Account

Southern Wellness: A Free HealthCare|?

Job summary

Southern Team in Roanoke, VA is seeking an Office Administrator to provide day-to-day administrative support to the Human Resources and accounting teams. This entry-level role is ideal for someone who is detail-oriented, organized, and eager to build a foundation in HR.

You will report to the HR Manager and collaborate with HR and payroll staff. Responsibilities include coordinating new hire onboarding, conducting background checks, completing Form I-9, assisting with benefits enrollment,

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 0–2 years of administrative or HR-related experience.
• Strong attention to detail and accuracy, especially with compliance documents (I-9s, background checks).
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office; familiarity with HRIS or applicant tracking systems is a plus.

Responsibilities

• Coordinate the new hire onboarding process, including preparing offer paperwork, scheduling orientation, setting up personnel files, and ensuring a smooth first-day experience for new employees.
• Initiate, track, and follow up on pre-employment background checks and motor vehicle record (DMV) checks; flag any results requiring HR Manager review.
• Complete Form I-9 verification for new hires and maintain I-9 documentation in compliance with federal requirements.
• Conduct periodic internal I-9 audits to identify and correct documentation errors or gaps, and support corrective action as needed.
• Assist with monthly benefits open enrollment activities, including distributing enrollment materials, answering routine employee questions, and processing enrollment forms.
• Scan, organize, and file employee documents and personnel records, maintaining accurate and confidential electronic and/or physical employee files.
• Orders uniforms, business cards and name tags
• Respond to routine employee inquiries regarding HR policies, procedures, and paperwork, escalating more complex questions as appropriate.
• Support other HR functions such as employment verifications, HRIS data entry, and file audits.
• Maintain strict confidentiality of employee records and sensitive HR information at all times.
• Perform other miscellaneous administrative tasks as assigned.

Skills

Attention to detail

MS Office proficiency

Organization & time-management

Communication skills

Discretion & confidentiality

Education

High school diploma or equivalent

Associate's degree in HR/Business Admin or related field preferred

Tools

HRIS familiarity

Applicant Tracking Systems

Job description

Southern Team in Roanoke, VA is seeking an Office Administrator to provide day-to-day administrative support to the Human Resources and accounting teams. This entry-level role is ideal for someone who is detail-oriented, organized, and eager to build a foundation in HR.

You will report to the HR Manager and collaborate with HR and payroll staff. Responsibilities include coordinating new hire onboarding, conducting background checks, completing Form I-9, assisting with benefits enrollment,