HR Administrative Assistant — Onboarding & Compliance

Addiction And Mental Health Services; Asheville (NC); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical coverage

Expanded coverage

Mental health support

Voluntary benefits

Student loan repayment

Retirement plan

Generous PTO

Voluntary benefits for part-time

Job summary

Red Oak Recovery Center seeks a Human Resources Administrative Assistant to support central office functions in Asheville, NC. The role includes onboarding new employees, maintaining personnel files, I-9 compliance, and coordinating with leaders on employee matters.

This is a full-time on-site position with opportunities to impact HR operations. The ideal candidate has 1–2 years of administrative or clerical experience, strong communication skills, and proficiency with MS Office or Google

Qualifications

• 1–2 years of administrative, clerical, or customer service experience.
• Proficiency with basic office software.
• Strong verbal and written communication skills.

Responsibilities

• Participate in collaboration with Performance and Quality Improvement Director, Finance Director, and Nursing Director pertaining to employee related matters
• Assist with employee verifications
• Assist new employees with accessing company software platforms
• Create badges for new employees and employee transitions
• Prepare employee onboarding information packets
• Maintain the staff spreadsheet
• Maintain electronic personnel and protected folders
• Update access and distribution lists for employee position transitions
• Update Global Distribution List and Employee Directory
• Ensure job descriptions for all employees
• Remain in compliance with all assigned training and competencies
• Completion and removals of I-9s according to federal guidelines
• Ensure completion of onboarding checklist
• Ensure completion of flu vaccinations or waivers
• Maintain employee training records in personnel, internship and contractor files
• Maintain poster compliance of federal and state regulations
• Maintain training trackers
• Assist CEO with travel/expense report/auditing
• Other duties as assigned

Skills

Microsoft Office Suite

Verbal & written communication

Clerical/administrative experience

Education

High school diploma or GED

Associate or bachelor’s degree in HR or related field

Tools

Google Workspace

HR software basics

Job description

Red Oak Recovery Center seeks a Human Resources Administrative Assistant to support central office functions in Asheville, NC. The role includes onboarding new employees, maintaining personnel files, I-9 compliance, and coordinating with leaders on employee matters.

This is a full-time on-site position with opportunities to impact HR operations. The ideal candidate has 1–2 years of administrative or clerical experience, strong communication skills, and proficiency with MS Office or Google