HR & Office Operations Coordinator

Pelican Care Centers; Oak Grove (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

Pelican Care Centers in Oak Grove, LA seeks an HR / Business Office Coordinator to manage employee records, payroll coordination, and office operations. The role requires strong organization, confidentiality, and communication skills, with experience in healthcare systems.

The position supports recruiting, onboarding, benefits, and compliance, while handling day-to-day administrative tasks and reporting. A proactive, professional, and customer-service-oriented attitude is essential.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Previous HR, administrative, payroll, or business-office experience preferred.
• Must have Point Click Care in health care experience. Experience with resident trust and Medicare and Medicaid billing.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar business software.
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently while also supporting a team.
• Professional, dependable, and customer-service-oriented approach.

Responsibilities

• Maintain accurate and confidential employee personnel files and records.
• Assist with recruiting, interviewing, onboarding, and new-hire paperwork.
• Coordinate employee orientation, training, and required documentation.
• Track attendance, leave, timekeeping, and employee information.
• Assist with payroll preparation and resolve payroll-related questions.
• Maintain HR databases and ensure employee information is current.
• Assist with benefits administration and employee inquiries.
• Prepare reports, correspondence, forms, and other business documents.
• Handle general office administration, including filing, scheduling, ordering supplies, and maintaining records.
• Process invoices, purchase orders, expense documentation, and other business-office paperwork as assigned.
• Assist management with compliance documentation and internal procedures.
• Respond professionally to employee, customer, vendor, and management inquiries.
• Maintain confidentiality of employee, financial, and business information.
• Perform other administrative and business duties as assigned.

Skills

Organization

Time management

Written communication

Verbal communication

Confidentiality

Independence with collaboration

Attention to detail

Customer service orientation

Education

High school diploma or equivalent

Associate or bachelor’s degree in HR/Business Administration or related field

Tools

Point Click Care

Microsoft Office

Google Workspace

Job description

Pelican Care Centers in Oak Grove, LA seeks an HR / Business Office Coordinator to manage employee records, payroll coordination, and office operations. The role requires strong organization, confidentiality, and communication skills, with experience in healthcare systems.

The position supports recruiting, onboarding, benefits, and compliance, while handling day-to-day administrative tasks and reporting. A proactive, professional, and customer-service-oriented attitude is essential.