HR & Office Operations Coordinator

Holland & Knight LLP; Miami (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) and Profit Sharing

Paid Holidays & PTO

Job summary

Holland & Knight LLP in Miami is seeking an Administrative Coordinator to support daily operations across HR, Safety, Facilities and Accounting. You will report to the Office Administrator and help manage staff assignments, budgets, events, and office policies.

The role requires a bachelor’s degree and 3+ years in a similar capacity, with strong communication, organization, and confidentiality. Proficiency in Microsoft Office is essential, and a collaborative, team-oriented approach is valued.

Qualifications

• Bachelor’s degree required
• 3+ years of experience in a similar capacity
• Basic/intermediate knowledge of employment laws and HR management

Responsibilities

• Provide day-to-day support of administrative operations including HR, Safety, Facilities and Accounting
• Coordinate attorney/secretarial assignments and staff time-off requests, ensuring coverage across departments
• Perform HR functions: create job requisitions, conduct staff interviews, process candidates, and schedule orientation; assist with performance counseling and HRIS data maintenance
• Support initiatives for firm and office employees, and assist in planning office events
• Assist in implementing and enforcing firm policies and monitoring office budgets and expenses
• Communicate with building management on security, safety, and maintenance; coordinate with the Office Administrator and Real Estate Director
• Assist in coordinating office relocations and maintain a regular, predictable work schedule
• Handle special projects as assigned

Skills

Interpersonal communication

Organization and time management

Independent work

Confidential information handling

Team collaboration

Microsoft Office / Microsoft 365

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Holland & Knight LLP in Miami is seeking an Administrative Coordinator to support daily operations across HR, Safety, Facilities and Accounting. You will report to the Office Administrator and help manage staff assignments, budgets, events, and office policies.

The role requires a bachelor’s degree and 3+ years in a similar capacity, with strong communication, organization, and confidentiality. Proficiency in Microsoft Office is essential, and a collaborative, team-oriented approach is valued.